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Administrative Associate IV

Texas A&M University System • Dallas, TX • 4h ago

Job Title

Agency

Texas A&M Transportation Institute

Department

Air Quality and Environment Division

Proposed Minimum Salary

Commensurate

Job Location

Dallas, Texas

Job Type

Staff

Job Description

Who are we?

The Texas A&M Transportation Institute (TTI) is an agency of the State of Texas and member of The Texas A&M University System. For 75 years, TTI has addressed complex transportation challenges and opportunities with innovation, objectivity, and unmatched technical expertise. Our staff delivers excellence, value and thought leadership to ensure our research sponsors achieve their goals.

Our Mission and Vision

Our Vision - TTI leads in the creation of knowledge that transforms transportation for the benefit of society.

Our Mission - TTI delivers practical, innovative and sustainable solutions to improve the movement of people, data and goods through research, education and technology transfer.

Our Work Environment

Entrepreneurial culture

Affiliation with Texas A&M University students and faculty

Ability to work with nationally recognized experts

Ability to help train the next generation of transportation professionals

Premier office and research facilities and equipment

Accredited laboratories and safety proving ground

Outstanding research support services

Hybrid work environment/telecommuting

Flexible work hours

Family friendly

High staff retention rates

Leadership development and wellness programs

Data allowance and home office equipment reimbursements

Relocation assistance (if eligible)

Tuition reimbursement program (if eligible)

Our Employee Benefits

TTI employees can choose from several health coverage options offered by The Texas A&M University System for themselves and their families, as well as numerous other benefit programs. https://www.tamus.edu/business/benefits-administration/

What you need to know

This is an hourly paid position and the salary range for position is commensurate. Final salary will be determined based on the applicant's qualifications and experience.

Job Summary

The Administrative Associate IV works under general supervision and provides advanced administrative support work at the Dallas office. Continued employment in this position is contingent upon the availability of funding and satisfactory performance.

Essential Duties and Responsibilities:

Serve as the primary office liaison for the Dallas office, reducing administrative burden on researchers and ensuring continuity of operations through coordination with Facilities, HR, IT, and supervisors. (20%)

Facilities Coordination: Act as liaison with TTI Facilities and building management for office arrangements, maintenance, safety protocols, evacuation drills, and vendor services; maintain accurate floor plans.

HR Support: Assist with onboarding, monitor AWL compliance, and escalate workplace culture concerns to supervisors or HR.

IT Support: Coordinate with NIS on office technology needs, including printers, shared equipment, and video conferencing systems.

Office Administration: Ensure reception coverage, manage supplies, mail services, office-wide meetings/events, and communicate key office updates to staff.

Provides advanced administrative support to TTI's Air Quality and Environment Division and other staff within TTI's Environment Group. (80%)

Assist with RIMS projections, preparing expense reports and travel reports in Emburse, and processing AggieBuy invoices.

Plan and execute administrative and office tasks independently within defined boundaries, with emphasis on supporting division and group priorities.

Provide editing and formatting support for various documents, including grant proposals, letters, and reports. Verifies, processes, and reviews documents.

Coordinate travel arrangements, meetings, seminars, conferences, and special events.

Perform other duties as assigned.

Education and Experience:

High school diploma or equivalent combination of education and experience.

Four years of related experience

Knowledge, Skills and Abilities:

Proficiency in Microsoft Office Suite and database applications.

Ability to multitask and work cooperatively with others.

Strong verbal and written communication skills.

Strong organizational, interpersonal, and communication skills

Preferred Qualifications

Previous experience working in administrative or research support.

Associate's degree or any equivalent combination of education and experience.

Three years of related work experience in a business environment or administration.

Prior experience with editing of technical reports, proposal response assistance, and presentation development, 508 compliance

Other Requirements or Other Factors:

Due to the nature of this position, physical presence in main suite is required Monday-Thursday, 8:30 a.m.-4:30 p.m. and Friday 9:00 a.m.-4:00 p.m. Details to be discussed further during the interview process.

Physical Requirements

Ability to perform common office functions.

Ability to frequently communicate with other individuals within the workplace.

Ability to operate a computer and other office productivity machinery.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

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