Working Title: Office & Administrative Specialist, Principal
Job Class: Office & Administrative Specialist, Principal
Agency: Corrections Dept
Job ID : 90928
Location : Oak Park Heights
Telework Eligible : No
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 12/19/2025
Closing Date : 12/27/2025
Hiring Agency : Department of Corrections
Location: Minnesota Correctional Facility (MCF) - Oak Park Heights
Division/Unit : Capital Resources/Physical Plant Operations
Work Shift/Work Hours : Day Shift/7:30 am - 4:00 pm
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $24.12 - $32.54 / hourly; $50,362 - $67,943 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position exists to assist the Physical Plant Director in achieving efficient operation of the Physical Plant Department of MCF-Oak Park Heights. This position serves as information hub for all areas with the department responsibilities extending to collecting and disseminating data and reports, creating work orders, and acting as liaison for the Archibus work order system.
This position is responsible for the B3-Benchmarking energy and recycling usage and tracking, and related support services. This position serves an important role in managing the departments purchase orders and monitoring the shifting budgetary needs.
This position is also BCA Certified and responsible for the background checks and security clearance for all the outside contractors providing facility services.
Minimum Qualifications
To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.
Skills in word processing, spreadsheets such as Microsoft Office Suite products sufficient to schedule, compose, create, modify, and save calendars, memos, letters, documents, reports, charts, graphics, presentations, etc.
Ability to effectively communicate in a professional manner internally and with external partners, read, write, prepare, and edit materials, using correct and error-free spelling, punctuation, grammar, and typing.
Database management skills sufficient to maintain, update, and retrieve information from criminal and DOC-specific databases.
Administrative, secretarial, and clerical skills sufficient to apply principles and practices of office management in planning, organizing, and reviewing work and/or information.
Ability to handle multiple tasks / projects simultaneously with a level of confidentiality.
Customer service/human relations skills sufficient to interact with diverse audiences in a professional, respectful, and efficient manner.
Ability to manage time sufficient to meet deadlines and prioritize responsibilities.
Ability to obtain Bureau of Criminal Apprehension (BCA) certification
Ability to maintain confidential information
Ability to design/update and implement new business practices and procedures including new information systems or reports.
Preferred Qualifications
The following qualifications are strongly desired of applicants seeking consideration for this position:
Three (3) years or more of administrative support experience
Familiarity with Archibus or similar work order system
Experience or familiarity with issuing purchase orders or reviewing budgetary documents
Experience working in a skilled trade, construction, or maintenance environment
Experience working in a correctional or other secured environment
Physical Requirements
The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position and may be required to complete a tuberculosis screening. For a copy of the PDA, please email Teresa Moen at teresa.moen@state.mn.us
Additional Requirements
The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections' policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.
Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections' policy. This may include a review of job performance and discipline records.
New employees will be fingerprinted within the first 30 days of employment.
The Minnesota Department of Corrections (DOC) does not participate in E-Verify. The DOC will not sponsor applicants for work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
