Administrative Assistant

Robert Half • Martinez, CA • 2h ago

Description

We are looking for an Administrative Assistant to join a non-profit organization in Martinez, California. In this PART-TIME, contract position, you will play a vital role in supporting office operations, handling public inquiries, and ensuring accurate documentation and records management. This opportunity is ideal for someone who thrives in a fast-paced environment and enjoys multitasking while maintaining high levels of organization.

Administrative Assistant Responsibilities:

Respond to public inquiries, route requests to appropriate departments, and provide excellent customer service.

Manage claims processing by logging, coordinating, and tracking deadlines while maintaining accurate documentation.

Handle requests under the California Public Records Act by clarifying inquiries, coordinating searches, and preparing responsive records.

Organize, index, and maintain records through filing, scanning, and retention tracking according to established schedules.

Provide administrative support such as preparing documents, entering data, scheduling appointments, and maintaining office logs.

Assist with clerical accounting tasks, including processing invoices, purchase requests, and reimbursements while maintaining accurate records.

Utilize office software and document management systems, ensuring confidentiality of sensitive information.

Support the City Clerk with daily office functions and ensure compliance with policies and standards.

Maintain clear and effective communication and business correspondence in all interactions.

Prioritize tasks effectively and work independently while managing multiple deadlines.

If you are interested in this part-time Administrative Assistant position, please submit your resume today!

Requirements - High school diploma or equivalent; coursework in public administration, business, or related fields is a plus.

At least two years of administrative support experience, preferably in records management or public agency customer service.

Familiarity with handling claims and Public Records Act requests in a public agency setting is highly desirable.

Knowledge of modern office procedures, records management principles, and basic accounting practices.

Strong communication and business writing skills.

Ability to manage multiple tasks and deadlines while maintaining accuracy and attention to detail.

Experience with document management systems such as Laserfiche is beneficial.

Valid driver's license may be required depending on assignment. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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