Administrative Assistant
Requisition Number: 69236
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Part Time
Posting Close Date: 08-Jan-2026
Date Posted:
Job Summary
The Pre-Collegiate Programs Department at CU Boulder invites applications for an Administrative Assistant! This position provides information and support services to the CU Upward Bound (CUUB) program by maintaining student and target school information, disseminating program materials to target area site coordinators, students and parents, scheduling meetings for staff and students where necessary, monitoring all program expenses to ensure expenditures are in compliance with federal grant award, purchase materials and supplies to meet program needs, reconciling financial statements. This position trains and works closely with student assistants for office support and peer counseling.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
Who We Are
The Office of Precollege Outreach and Engagement, partners with communities across Colorado and beyond to provide first-generation students and their families with comprehensive college preparation and social development programming.
What Your Key Responsibilities Will Be
Database Management:
Initial data entry and update/maintain information for all students, both prior and current for in house Federal Reporting Requirements and accountability
Manage CUUB database by creating and updating information for previous, current, and new students
Maintain data entry information and continued management of information in database to conform with Federal reporting requirements each year
Assist with annual electronic submission of reports, making corrections/changes as needed to ensure acceptance/accuracy of reports
File Management / Office Support:
Create and maintain all paper and electronic files on previous, current, and newly accepted Upward Bound students, update various inter-office rosters and list of students, such as but not limited to current students including grade level, dismissed and/or dropped students, attendance records for insurance/housing/federal reporting purposes, and mailing/address lists
Assist with mailings such as monthly family memos, stipends, and summer required forms
Request and collect high school transcripts for each participant from their target high schools
Distribute and collect necessary forms needing student/parental signatures for attendance in the Summer Academic Institute, such as release and waiver forms for attendance and medical/insurance related forms using US postal service, electronic scanning, fax, and email as needed
Budgeting and Accounting:
Monitor program expenditures to ensure adherence to all State and Federal regulations
Maintain and track all expenditures made by Upward Bound staff using payment vouchers, procurement card, purchase orders, and travel expenses
Research any errors on financial statements and process a journal entry to correct the error
Process necessary university related forms such as Payment Vouchers, warrant adjustments for participant academic year and summer stipends, Additional Pay for Staff, Honorarium for guest speakers, and office related expenses such as reimbursements of expenses
Determine appropriate use of account codes to ensure correct and accurate in CU Data
Use of expense reporting system for procurement card transactions/reallocations and distribute monthly statements according to university protocol
Reconcile monthly budget statements using CU Data and maintain internally created spreadsheets using Excel for detailed expenditures to ensure accurate accounting information is available for UB staff
Process and reconcile procurement card charges in the Concur and Travel expense system
Train and work closely with work-study and/or student hires within Upward Bound regarding payments of Stipends
Payroll:
Initiate Scope of Work (SOW) process for individual contract workers such as site coordinators and guest speakers, communicate with individuals to ensure timely completion of forms and payment
Monitor bi-weekly/monthly payroll reports and ensure accuracy of employee payroll
Communicate with payroll department in the event of pay discrepancies and use proper protocol for corrections if needed
What You Should Know
This is a 50%, part-time position.
What We Can Offer
The hourly rate for this part-time position is $19.16 - $26.30.
Benefits
At the University of Colorado Boulder (https://www.colorado.edu/) , we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package (https://www.colorado.edu/jobs/benefits) includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage (https://advantage.cu.edu/campus/cu-boulder) program.
What We Require
Two year's experience with administrative office support
What You Will Need
Ability to organize work, set priorities, and follow through on projects requiring meticulous attention to accuracy and detail
Ability to communicate key and critical information in a timely fashion
Ability to gain confidence and trust of others through honesty, authenticity, and acceptance of responsibility
Ability to build partnerships and work collaboratively with others to meet shared objectives
Special Instructions
To apply, please submit the following materials:
A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by January 8, 2026 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs (http://colorado.edu/jobs) .
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Administrative-Assistant/69236 (https://apptrkr.com/6804105)
Copyright 2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/)
jeid-74507305f9ed414fac27e8e4fe3142e1
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
