Administrative Assistant

Aston Carter • Vienna, VA • 2h ago

Job Title: Front Desk Administrative Assistant

Job Description

Join our team as a Front Desk Administrative Assistant, where you will play a key role in supporting regional activities and ensuring smooth day-to-day operations. Your tasks will include planning and logistical support for seminars, trade shows, and user group meetings, as well as managing marketing literature and office supplies.

Responsibilities

Provide planning, logistical, and follow-up support for regional activities including seminars, trade shows, user group meetings, and conferences.

Stock and maintain the marketing literature library, order marketing material for in-house use, and fulfill literature requests.

Update office reference lists and monitor general and specialty office supplies.

Maintain neat and orderly supply areas and storage rooms.

Execute various document processing tasks.

Provide auxiliary office reception services.

Assist with the overall day-to-day functions of the department.

Job Requirements

3+ years of receptionist experience with the ability to answer a high volume of calls with a friendly personality.

Proficiency in Microsoft Office Suite, including Outlook and Excel (testing required).

Ability to multi-task between duties.

Typing speed of 45 words per minute.

Job Type & Location

This is a Contract to Hire position based out of Vienna, VA.

Pay and Benefits

The pay range for this position is $24.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Vienna,VA.

Application Deadline

This position is anticipated to close on Dec 31, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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