Senior Administrative Assistant- CMSPL

Wells Fargo • West Des Moines, IA • 12h ago

About this role

Wells Fargo is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to multiple directors within our organization. The ideal candidate will excel in managing complex schedules, coordinating in person group working sessions and offsites, arranging travel, and processing expense reports. This role requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

In this role, you will:

Calendar Management: Maintain and manage busy calendars for directors, including scheduling appointments, resolving conflicts, sending reminders, and anticipating scheduling needs.

Working group and Offsite coordination: Schedule, organize, and facilitate meetings for multiple directors. Prepare agendas, distribute materials, and ensure all logistics are arranged, including room bookings and technology setup.

Travel Booking: Arrange detailed travel itineraries for directors, including flight, hotel, and transportation bookings. Ensure all travel plans align with company policies and directors' preferences.

Expense Reporting: Prepare, submit, and track expense reports on behalf of directors. Ensure accuracy, compliance with company policies, and timely reimbursement.

General Administrative Support: Coordinate with other administrative assistants across the director and executive level to ensure smooth operations.

Required Qualifications, US:

4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

Proven experience as an administrative assistant or similar support role, preferably supporting executive-level leaders.

Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.

Excellent organizational and multitasking abilities.

Outstanding communication and interpersonal skills.

Experience with travel booking platforms and expense management systems is a plus.

High level of discretion and professionalism.

Job Expectations:

Willingness to work on-site at stated location on the job opening

This position offers a hybrid work schedule

Ability to travel up to 5% of the time

This position is not eligible for Visa sponsorship

Posting End Date:

18 Dec 2025

*Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo (https://www.wellsfargojobs.com/en/diversity/disability-inclusion/) .

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy (https://www.wellsfargojobs.com/en/wells-fargo-drug-and-alcohol-policy) to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.

Req Number: R-509447

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