Purchasing Administrator 2
Date Posted: Dec 15, 2025
Requisition ID: 467352
Location:
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
Indiana Department of Environmental Management (IDEM):
Our mission is to implement federal and state regulations to protect human health and the environment while allowing the environmentally sound operations of industrial, agricultural, commercial, and governmental activities vital to a prosperous economy. We issue air, water, and solid and hazardous waste permits that restrict discharges to environmentally safe levels. Staff members inspect and monitor regulated entities; provide compliance and technical assistance; monitor and assess air, land, and water quality; use enforcement actions as necessary to ensure compliance; and respond to incidents involving spills to soil or waters of the state.
Role Overview:
-Effective communication and collaboration within the Agency as well as external customers.
-Getting the DPAP certification if not already acquired.
-Candidate must use critical thinking to decide what the best options are when it comes to proper procurement methods used.
-Ability to continuously track funding and chartfield information.
-Provides training to the purchasing team or related staff as needed.
-Maintains a strong focus on accuracy and attention to detail.
Salary Statement:
The salary for this position traditionally starts at $53,222.00 but may be commensurate with education or work experience.
A Day in the Life:
The essential functions of this role are as follows:
Coordinate information flow on large purchases, new or renewed QPA's and procurement contracts.
Assist with the reconciliation of purchasing data utilizing procurement systems.
Provide clarification, technical assistance, and problem-solving resolutions to staff in all procurement issues.
Evaluate the equipment and vendor selection process, to ensure prospective vendors meet state business requirements, prior to purchase.
Negotiate leases, contracts,?and?service agreements.
Negotiate, execute, and administer contracts, QPA Agreements and amendments.
Solicit bid proposals, obtains quotes and reviews requisitions from vendors for materials and supplies.
Maintain all documentation surrounding the bid solicitation process once we receive a requisition until a Purchase Order has been issued.
Review price quotes, availability of items and/or services, determines compliance to specifications and/or qualifications, and makes purchase recommendations to the department.
The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.
What You'll Need for Success:
You must meet the following requirements to be considered for employment:
Bachelor of Science degree in Accounting, Finance, Purchasing or Business Management or 5 to 8 years of full-time professional experience.
Ability to analyze contractual documents, and reports.
Ability to prepare and interpret financial statements and reports.
Ability to apply program requirements into working procedures and priorities.
Considerable knowledge of state procurement policies and methods.
Extensive knowledge of Federal and State procurement rules, regulations, and procedures.
Ability to write specifications and/or prepare contracts for products, services, or equipment.
Working knowledge of computer software systems utilized for procurement and automated accounting procedures.
Ability to analyze?and process technical specifications, invitations for bid proposals, and quotations.??
Ability to?ensure?concise and?informative reports from technical data and records.?
The ability to research and develop new vendor resources.
Able to perform essential functions with or without reasonable accommodation.
Role Overview
-Effective communication and collaboration within the Agency as well as external customers.
-Getting the DPAP certification if not already acquired.
-Candidate must use critical thinking to decide what the best options are when it comes to proper procurement methods used.
-Candidate will assist in going through the Purchasing inbox and determine how each email is handled (invoices, supplier forms, questions from programs, etc..).
-Ability to continuously track funding and chartfield information.
Supervisory Responsibilities/Direct Reports:
This role may be utilized in a supervisory capacity based on agency needs.
Difficulty of Work:
Your scope of work is considerable with great accountability due to potential substantial effect to agency and involves independent analysis and application of multiple complex variables in the distribution and purchase related workload and documentation. Timeliness is critical in all aspects of procurement and requisition entry. You must stay current with State and Federal guidelines as well as the frequent changes and updates in procurement. You must be able to assimilate quantities of information on division activities from various sources and continual monitoring of contract funds. You may need to adapt standard procedures to meet the needs for such a critical procurement item.
Responsibility:
You will work under general supervision to accomplish goals and use judgement and interpretation to determine appropriate process and @types of funding to utilize. You may consult with supervisor or other management personnel as necessary to obtain clarification of expected results. Decision-making and implementation of policies and procedures related to procurement functions in the purchase of commodities and services in accordance with all appropriate legal and regulatory requirements. Your work involves obtaining information and explaining processes
Personal Work Relationships:
Daily in-person, telephone and electronic contact within the organization which may include all levels of staff to exchange information. You will have regular contact with vendors, various personnel from other governmental agencies
Personal Work Relationships:
This individual will be expected to partner with agency personnel and related stakeholders working towards completion of assigned functions. Exceptional customer service is provided to agency partners and/or the general public.
Working Conditions:
This role performs work in a standard office environment.
Competencies
Delivering High Quality Work
Supporting Organizational Goals
Critical Thinking
Demonstrating Initiative
Acquiring Information
Communicating Effectively
Establishing Relationships
Prioritizing and Organizing Work
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte_company=indianaoff) to apply.
