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Payroll/HR Administrative Assistant (27103)

Keith Titus Corp • Weedsport, NY • 4h ago

Salary Range $25.00 - $30.00 Hourly

Level Experienced

Position Type Part Time

Job Shift Monday-Wednesday, 8:30am to 3:30pm

Education Level 2 Year Degree

Travel Percentage None

Category Human Resources

Description

Job purpose

The Part-time Payroll/HR Administrative Specialist will support HR functions, including processing weekly payroll for multiple companies, managing employee on-boarding, and administering employee leaves. This role requires strong attention to detail and the ability to work within our current payroll and HRIS system, Paycom while maintaining confidentiality and compliance.

Duties and responsibilities

Knowledge and understanding of FMLA/Disability/PFL/ADA - Advocate/liaison for company employee in processing (FMLA/Disability/PFL). Review employee rights, coverages, and process regarding all benefits. To include tracking of benefit payments while under leave status.

Termination processing to TPA - Cobra (Colonial & Meritain Health)

Conduct new hire on boarding process at headquarters to ensure employees gain an understanding of benefit plans and enrollment provisions. **(review pre-hire paperwork)

Works in conjunction with Insurance and Safety teams to ensure specific HR compliance actions completed and processed timely and communicates with employees when applicable to HR specific compliance tasks.

Monthly reconciliation of benefit invoicing for accuracy

Interact and communicate with HR manager and Generalist as needed or required to ensure consistency on processes and meeting regulatory requirements.

Performs HRIS data entry and personnel file maintenance.

Completes Payroll / Benefits Administration of health and welfare plans, including enrollments and terminations.

Complete onboarding process at headquarters to ensure employees gain an understanding of benefit plans and enrollment provisions.

Provides Professional Interface with Managers and applicable staff.

Maintains confidential personnel files and personnel actions.

Regular Attendance & Punctuality

Qualifications

Associate degree in business or human resources preferred or High School Diploma or General Education Diploma

3-5 years HR office/clerical experience

Working knowledge of PFL/FMLA/NYS Disability/UI and familiar with Workers' compensation

PHR or SHRM Certified Professional (SHRM-CP) credential preferred.

Ability to use standard office equipment, computers, phones, photocopiers, fax machines, etc.

Disciplined thinking that is clear, rational, open-minded, and informed by evidence

Demonstrating respect for key moral principles that include honesty, fairness, equality, dignity, diversity, and individual rights.

Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner.

Must be able to communicate clearly, both written and orally, to communicate with employees, members of the HR management team, and in group presentations and meetings.

Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.

Ability to prioritize and plan work activities to use time efficiently.

Must be organized, accurate, thorough, and able to monitor work for quality.

Must pass post-offer, pre-employment drug test and agree to companies drug free workplace policies.

Safety in the Workplace

Employees should take reasonable care of their health and safety no matter where they are or what they are doing. This is especially true in the workplace, where your actions can affect both your own safety and that of others. Your cooperation in making sure you receive the proper training for your job, understand and follow the company's health and safety policies, as well as reporting any unsafe conditions is required.

Physical requirements

Must be able to lift/move up to 10lbs.

Ability to read, write, talk, and hear.

Required to use hands/fingers, handle/feel, and reach with hands and arms.

Metrics

Payroll accuracy

Bi-Weekly updates for manager (FMLA/PFL/Disability)

Direct reports

Non-supervisory position

Travel

No travel required

EEO Statement

It is the policy of Keith Titus Corporation to provide equal employment opportunities to all qualified persons, and to recruit, hire, train, promote and compensate persons in all jobs without regard to race, color, religion, sex, national origin, disability, or sexual orientation.

Confidentiality and Discretion

The incumbent must maintain the confidentiality of all company and customer information and must not discuss such matters outside of Keith Titus Corporation. Tact and discretion must be used in all dealings with all customers and potential customers to maintain a positive image of Keith Titus Corporation

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. Furthermore, the company reserves the right to add to or revise an employee's job duties at any time at its sole discretion.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

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