Front Desk Coordinator

Robert Half • Cerritos, CA • 4h ago

Description

We are looking for an adaptable and proactive individual with strong attention to detail to join our team in Cerritos, California as an Executive Assistant/Human Resource Coordinator. This dual-role position combines comprehensive human resources responsibilities with executive administrative support, requiring a versatile individual who thrives in dynamic environments. As a Contract to permanent opportunity, this position offers the chance to contribute to organizational success while showcasing your ability to manage diverse tasks effectively.

Responsibilities:

Support the full spectrum of human resources functions, including onboarding, employee relations, and shared services.

Coordinate executive schedules, manage calendars, and ensure timely execution of tasks and appointments.

Arrange domestic and international travel plans, including accommodations and itineraries.

Oversee office operations to maintain a safe and efficient working environment.

Implement HR policies and procedures while ensuring compliance with company standards.

Act as a liaison between employees and management, addressing inquiries and resolving concerns.

Plan and organize meetings, including preparing agendas and documenting minutes.

Handle confidential information with professionalism and discretion.

Collaborate with various departments to facilitate smooth communication and workflow.

Take initiative in identifying opportunities for process improvement and implementing solutions.Position Overview

We are seeking a professional, people-oriented Front Desk Administrator to support daily office operations in a fast-paced, collaborative environment. This role is ideal for someone who is highly organized, adaptable, and comfortable managing a variety of administrative and front-of-house responsibilities with minimal supervision. The ideal candidate demonstrates strong follow-through, anticipates needs, and takes pride in maintaining a welcoming and well-organized office environment.

Key Responsibilities

Answer and route incoming calls on the main office line.

Greet visitors, manage sign-ins, and escort guests to meeting areas.

Coordinate meetings and appointments, including room setup, food ordering, and post-meeting cleanup.

Perform general clerical duties such as sorting and distributing mail, preparing shipping materials, filing documents, and creating signage.

Run occasional local errands as needed.

Assist with basic travel coordination when requested.

Manage office supplies inventory and place orders to ensure adequate stock.

Maintain cleanliness and organization of the lobby, conference rooms, break room, and shared office spaces.

Order business cards, stationery, and nameplates as needed.

Support company communications such as gifts, acknowledgments, or special deliveries.

Help maintain a safe, professional, and pleasant work environment.

Perform additional administrative duties as assigned.

Requirements

Qualifications & Skills

Associate's degree or equivalent experience in business administration or a related field preferred.

At least one year of experience in a front desk, administrative assistant, or office support role.

Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.

Excellent written and verbal communication skills with strong attention to detail.

Ability to handle confidential information with discretion and professionalism.

Highly organized with strong time-management and multitasking abilities.

Self-starter with the ability to work independently and take initiative.

Professional demeanor and appearance.

Reliable transportation for commuting and occasional errands.

Comfortable operating standard office equipment (copiers, scanners, printers, etc.).

Work Environment

This is a fully onsite position requiring regular movement throughout the office, including reaching high and low areas as needed.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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