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Administrative Assistant

Fluor • Lebanon, IN • 16h ago

Job

Overview

Location :

United States, Lebanon, Indiana

Job skills Finance, HR and Administration

Type Contract

Job id 165896

Salary Negotiable

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Stephen Steffens

I manage this role

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Our client is proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our personnel, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you are invited to apply for this role.

Key Responsibilities

Manage the HSE Director's email and calendar using Microsoft Outlook.

Provide daily administrative support to the HSE Director and department.

Perform accurate and timely data entry into HSE systems and databases.

Maintain and organize electronic and physical records to ensure compliance and support reporting requirements.

Prepare and distribute reports, spreadsheets, and correspondence as needed.

Schedule and coordinate meetings, training sessions, and departmental activities.

Communicate effectively with project personnel at all levels to gather information and provide administrative assistance.

Assist with document control, including version tracking and proper filing.

Support the HSE team with general administrative tasks to ensure smooth operations.

Qualifications

Proven experience in administrative support roles.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Strong organizational skills with attention to detail and accuracy.

Ability to manage multiple priorities and meet deadlines.

Excellent written and verbal communication skills.

Familiarity with data entry and document management systems (experience in HSE systems is a plus but not required).

Core Competencies

Ensures accuracy in data entry and documentation.

Maintains structured records and manages scheduling efficiently.

Anticipates needs and provides timely support.

Works well with team members and communicates effectively.

Handles changing priorities in a fast-paced environment.

TRS Staffing Solutions are an equal opportunities employer, and we welcome you to provide OFCCP data voluntarily here (https://forms.office.com/Pages/ResponsePage.aspx?id=_kyGdW3ynEG2ncY4aVtVM-Ae8m-ZY39DmkVklULkcVtUNFFBR1g2Sk1EUExNWFpKVTZHRlNTRldaRC4u)

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race; color; age; sex; sexual orientation; gender identity; religion; national origin; disability; veteran status; genetic information; or any other criteria protected by governing law.

Fluor

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