Executive Assistant

DuBois Chemicals • Cincinnati, OH • 11h ago

It's fun to work in a company where people truly BELIEVE in what they are doing! We're committed to bringing passion and customer focus to the business. JOB SUMMARY We are seeking a highly organized and proactive Executive Assistant to provide top-tier administrative support to senior executives. The ideal candidate will have excellent communication, organizational, and problem-solving skills, and will be able to anticipate the needs of executives while managing a range of responsibilities in a fast-paced environment. DUTIES & RESPONSIBILITIES Executive Support & Coordination:

Manage complex and dynamic calendars, scheduling meetings, travel, and conference calls.

Prioritize tasks and ensure that the executive's time is spent effectively and efficiently.

Coordinate communication between executives, key stakeholders, and departments.

Act as a primary point of contact for internal and external parties, representing the executive in a professional manner.

Oversee and manage special projects or initiatives on behalf of executives, ensuring completion on time and within budget.

Meeting & Event Management:

Organize, prepare, and attend high-level meetings with senior leadership, clients, and board members.

Take detailed minutes, track action items, and ensure proper follow-up and execution.

Prepare executives for meetings by providing briefs, relevant documents, and ensuring they are well-prepared for each engagement.

Confidentiality:

Handle highly sensitive and confidential information with discretion and integrity.

Manage the executive's correspondence, including email, phone calls, and mail, ensuring timely responses and follow-ups.

Travel & Logistics:

Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.

Manage and oversee travel logistics, ensuring minimal disruption to the executive's schedule.

Stakeholder Relations:

Develop and maintain strong relationships with key stakeholders, both internal and external.

Draft high-level correspondence, memos, and presentations for executive meetings, ensuring clarity and professionalism.

Administrative Leadership:

Manage and oversee the work of junior administrative staff or other support associates, providing guidance and leadership as needed.

Continuously seek out improvements in administrative processes and make recommendations to enhance productivity and efficiency.

QUALIFICATIONS

Minimum of 5-7 years in an executive assistant role, supporting C-suite executives or senior leadership teams.

Exceptional organizational, time management, and attention to detail.

Strong written and verbal communication skills.

Advanced proficiency with office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.

Experience with managing budgets, events, or large-scale projects.

Ability to handle complex, confidential information with discretion and professionalism.

Ability to multitask and prioritize effectively.

Strong problem-solving skills and a proactive attitude.

EDUCATION REQUREMENTS

Strong problem-solving skills and a proactive attitude.

INDCORP

DuBois provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, gender expression, genetic Apply here: https://www.aplitrak.com/?adid=YmJnZW5lcmljLjU0MDg3LjEwNTA4QGR1Ym9pc2NoZW1pY2Fsc2NvbXAuYXBsaXRyYWsuY29t

Similar Jobs

CDL-A - Tanker truck driver

Schneider • Fairfield, OH • 56min ago

Trucking & Construction

Tanker truck driver Average pay: $1,200-$1,460 weekly Home time: Every other week Experience: All CDL holders Overview Haul 75% non-hazardous freight in tanker trailers. Home three days every other weekend. Pay and bonus...

56min ago

Go to Apply

Pup Truck Driver

Rumpke Of Ohio Inc • Cincinnati, OH • 1h ago

Trucking & Construction

Description Rumpke is a family-owned and operated company that ranks as one of the largest firms in the waste and recycling industry. Our mission is simple: to deliver exceptional waste and recycling solutions to our cus...

1h ago

Go to Apply

CDL-A - Tanker truck driver

Schneider • Cincinnati, OH • 1h ago

Trucking & Construction

1h ago

Go to Apply

Consumer Banker I (College Hill)

First Financial Bank • Cincinnati, OH • 1h ago

Finance, Accounting & Banking

We do the right things, right now. We do them in a way that is relevant to our clients. Become a part of our history as it continues to be written! If you are interested and qualified for this role, we invite you to appl...

1h ago

Go to Apply

Student III - Behavioral Med - Clin Psychology

Cincinnati Children's Hospital Medical Center • Cincinnati, OH • 4h ago

Hospital & Medical

JOB RESPONSIBILITIES Learn - The position responsibilities vary throughout Cincinnati Children's and are established according to the needs and resources of the Cincinnati Children's department providing the placement op...

4h ago

Go to Apply

Personal Caregiver

UnitedHealth Group • Covington, KY • 4h ago

Hospital & Medical

Explore opportunities with PCS Fort Wright KY AFAM 2, a part of LHC Group, a leading post-acute care partner for hospitals, physicians and families nationwide. As members of the Optum family of businesses, we are dedicat...

4h ago

Go to Apply

Dental Assistant I

Cincinnati Children's Hospital Medical Center • Fairfield, OH • 4h ago

Hospital & Medical

JOB RESPONSIBILITIES Assist Doctor with Dental Procedures - Monitor patients, including those on nitrous oxide or narcotics. Take blood pressure and pulse. Monitor respiration, mucosal color and consciousness. Use suctio...

4h ago

Go to Apply

Aide PCS- Home Care by Black Stone

UnitedHealth Group • Cincinnati, OH • 4h ago

Explore opportunities with Almost Family Medlink - Akron, a part of LHC Group, a leading post-acute care partner for hospitals, physicians and families nationwide. As members of the Optum family of businesses, we are ded...

4h ago

Go to Apply

Personal Care Aide

UnitedHealth Group • Covington, KY • 4h ago

4h ago

Go to Apply

Personal Care Aide

UnitedHealth Group • Covington, KY • 4h ago

Explore opportunities with PCS Fort Wright KY AFAM2, a part of LHC Group, a leading post-acute care partner for hospitals, physicians and families nationwide. As members of the Optum family of businesses, we are dedicate...

4h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.