Assistant Property Manager

Healthpeak Properties, Inc. • Nashville, TN • 9h ago

Healthpeak Properties is a fully integrated real estate investment trust (REIT) and an S&P 500 company. We specialize in owning, operating, and developing high-quality real estate focused on healthcare discovery and delivery. Our impressive portfolio includes nearly 50 million square feet of medical outpatient buildings, lab and life science facilities and Senior Assisted Living centers throughout the country.

POSITION RESPONSIBILITIES

Responsibilities include but are not limited to:

Develop and maintain working relationships with tenants and decision-makers

Coordination and implementation of portfolio-specific tenant outreach programs

Address tenant concerns quickly, professionally, and economically

Attend regular meetings with Senior Property Manager and key tenants to review property operations

Monitor work orders and preventative maintenance tasks, analyzing trends and recommending action plans to improve service delivery

Review, code, submit and track vendor invoices

Prepare purchase orders and service agreements

Maintain up-to-date data including tenant contact information, building records, lease file information, Fire Evacuation Plans, and Tenant Handbooks, etc

Coordinate tenant survey process, including annual action plan implementation

Maximize recoverable income on a property-by-property basis

Prepare tenant billings

Monitor and collect accounts receivables from tenants

Work with the Senior Property Manager to develop and manage operations within each respective property budget

Assist and support the Senior Property Manager in the preparation of monthly property financials

Provide recommendations and assist in the preparation of property budgets including a 5-year capital plan

Inspect properties on a frequent and consistent basis, and make recommendations based upon data collected

Assist with collection and coordination of market data, including market rents and operating expense estimates

Coordinate all phases of pre- and post-move in process

Oversee projects as requested by Senior Property Manager

Ensure operational compliance (i.e., vendor contract reviews, insurance certificate compliance, tenant contact audit, etc.)

Regularly review receivable reports and follow up on delinquent payments

Performs other duties as assigned by Senior Property Manager and Regional Property Manager

Perform all duties assigned to the Senior Property Manager in their absence

Ability to travel locally, between assigned properties, approximately 15%

Onsite attendance at a company office or a portfolio property is an essential function of the job, five (5) days per week

POSITION REQUIREMENTS

3 years of experience in commercial real estate property management, experience in healthcare property management strongly preferred

High School Diploma or GED required; Bachelor's degree in Marketing, Business, Real Estate, Finance, and/or Accounting strongly preferred

Advanced Word experience, including PowerPoint, Excel Pivot Tables, VLOOKUP, TEAMs, ZOOM, and Data Tables preferred, experience with Yardi and MRI are beneficial

Ability to multi-task and prioritize tasks

Experience in the analysis of operational and financial data

Possess strong initiative and sense of personal responsibility

Ability to establish and maintain rapport with business community and interact with various levels of professionals

Excellent organizational, written, and verbal communication skills

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