Sr. Administrative Assistant

Robert Half • San Diego, CA • 22h ago

Description

We are looking for a highly experienced Senior Administrative Assistant to join our team in San Diego, California. This is a Contract to permanent position offering the opportunity to work in a dynamic environment within the healthcare industry. The ideal candidate will bring exceptional organizational skills, professionalism, and the ability to manage multiple tasks with precision and confidentiality.

Responsibilities:

Manage calendars and schedules for executives, ensuring appointments and meetings are efficiently coordinated.

Assist various departments with administrative tasks, including construction logs, chargebacks, and vendor receipt reconciliation.

Handle purchase orders and obtain necessary approvals, contributing to light accounting processes.

Maintain inventory and oversee supply ordering for the corporate office, including kitchen stocking.

Coordinate domestic travel arrangements for executive directors and assist with planning tele-events and quarterly or biannual events.

Support special events by managing reservations and preparing invoices for interior designers.

Provide executive assistance to the leadership team, ensuring smooth operations and adherence to company regulations.

Represent the corporate office with professionalism, interacting effectively with diverse personalities.

Work independently to manage multiple ongoing projects while maintaining confidentiality.

Facilitate conference calls and meetings, ensuring effective communication and preparation.

Requirements

Requirements:

Strong organizational skills with the ability to handle multiple tasks and projects simultaneously.

Proficiency in calendar management, meeting coordination, and travel arrangements.

Familiarity with basic accounting processes, including purchase orders and vendor reconciliation.

Excellent communication skills with a tactful and detail-oriented approach.

Ability to work independently and maintain confidentiality in all aspects of the role.

Experience planning and supporting special events, including reservations and logistics.

Adaptability to interact with various personalities and leadership styles effectively.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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