ADMINISTRATIVE ASSISTANT III / EMERGENCY APPOINTMENTS HOMELESSNESS
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ADMINISTRATIVE ASSISTANT III / EMERGENCY APPOINTMENTS HOMELESSNESS
Salary
$73,465.20 - $98,999.04 Annually
Location
Los Angeles County, CA
Job Type
Full time
Job Number
b0889A-EA
Department
MENTAL HEALTH
Opening Date
12/11/2025
Closing Date
12/29/2025 5:00 PM Pacific
Description
Benefits
Questions
Position/Program Information
TYPE OF RECRUITMENT:
OPEN COMPETITIVE- EMERGENCY
EXAM NUMBER:
b0889A-EA
FILING DATES:
Applications will be accepted from Tuesday, December 16, 2025 at 9:00 a.m. (PT) until Monday, December 29, 2025 at 5:00 p.m. (PT).
All applications must be received before 5:00 p.m. (PT) on Monday, December 29, 2025 to be accepted.
The LA County Board of Supervisors recentlydeclared a local state of emergency for homelessness (https://file.lacounty.gov/SDSInter/bos/supdocs/176661.pdf) ,and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.
The Department of Mental Health is seeking qualified candidates to fill emergency Administrative Assistant III vacancies related to the homelessness crisis.
Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.
During your initial work period, you will be assessed on your work performance. This assessment will be weighed 100%.
Those who successfully pass the assessment will be considered for permanent appointment to emergency Administrative Assistant III.
ABOUT THIS POSITION:
Defines, analyzes, and makes recommendations for the solution of highly complex operating, budgetary and financing, and other management problems of a County department, and participates in the implementation of their solution.
CHECK OUT OUR OUTSTANDING BENEFITS!
The County of Los Angeles offers an excellent benefits package that includes a Cafeteria Benefit Plan, Contributory Defined Benefit Retirement Plan, Deferred Compensation & Thrift Plans, and 13 paid Holidays, Click here (https://hr.lacounty.gov/benefits/) to see a list of employee benefits.
Essential Job Functions
Prepares the annual Mass Cancellation and Accounts Payable/Commitment Reports for submission to Auditor-Controller (A-C) by coordinating with Administrative Services Bureau (ASB) and Accounting Division. Utilizes eCAPS and Procurement knowledge to prepare the analysis of transactions. Coordinate with Financial Services Bureau (FSB) and Program Analysts to update and delete unused Departmental Object Codes and Unit Codes for prior, current year and future year purchases. Knowledge of the County Fiscal Manual and the various @types of Departmental contract language to appropriately identify and establish contact-@type encumbrances, consistent with the guidelines, rules and limitations. Coordinates with various Departmental personnel for the most updated agreements and to establish new fiscal year encumbrances for LE and Consultation providers. Participates in the annual budget and year-end closing process.
Compares Legal Entity (LE) and Consultation contract encumbrance amounts to newly executed contract amendments to adjust the encumbrance amount accordingly. Use of the eCAPS Database Extract file to generate various reports using pivot tables. Reports may include encumbrances and expenditure data at various levels. Prepares Adhoc Reports for internal reporting and use.
Compares, reconciles, resolves, and provides recommendations to variances between the electronic Countywide Accounting and Purchasing System (eCAPS) Database Extract File - Encumbrances to the eCAPS Adhoc Report. Process Unit Code, Project Code, Departmental Object Code, and Revenue Source Code requests.
Serves as the back-up to log, distribute, track, and develop 403-1 Budget Transfer forms and encumbrance requests daily and at the various budget phases. Ensure timely approval and processing. Serves as the back-up to prepare the monthly and quarterly overtime request forms for BFRD. Serves as an inputter for encumbrance documents into eCAPS. Handles requests for information that may require budget and eCAPS knowledge. Independently research and provide results, as needed. Handles special assignments, as assigned.
Requirements
REQUIREMENTS TO QUALIFY:
Option I: Three years' experience in a staff capacity* analyzing and making recommendations for the solution of problems of organization, systems and procedures, programs, facility planning, budget, or personnel, one year of which must have been in a responsible staff capacity*** in the administrative staff organization of a department or a central administrative staff organization.
Option II: One year's experience as anAdministrative Assistant II (https://www.governmentjobs.com/careers/lacounty/classspecs/newprint/1066202) or Staff Assistant II (https://www.governmentjobs.com/careers/lacounty/classspecs/newprint/1066150) ,
Applicant MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.
PHYSICAL EXPECTATIONS:
LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
PHYSICAL CLASS:
II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.
SPECIAL REQUIREMENT INFORMATION:
Staff capacityis defined as having done work in an organization, the primary purpose is to assist and support administration in the efficient operation of its function by doing research into matters such as: utilization of personnel, allocation of funds/budgeting, workloads and workload fluctuations, legislative analysis, programs or procedures for accomplishing work objectives and developing recommendations as a result of the above research at the level of Los Angeles County'sAdministrative Assistant I** or higher.
**Administrative Assistant Ianalyzes and makes recommendations for the solution of the less complex problems of organization, program, procedures, systems, facilities planning, budget and personnel; or analyzes and makes recommendations for the solution of more difficult problems in the same areas under close supervision and guidance.
Acceptable staff capacity classes for experience MAY include, but are not limited to:
Accountant I
Accountant II
Administrative Assistant I
Administrative Assistant I, Superior Court
Appeals Hearing Specialist
Board Specialist
Employment Services Assistant I
Financial Specialist I
Human Resources Trainee
Intermediate Board Specialist
Management Assistant
Operation Assistant
Personnel Assistant
Senior Board Specialist
Senior Departmental Personnel Assistant
Staff Assistant I
Staff Assistant, PSS
Supervising Accounting Technician
Supervisor Staff Assistant (BOS)
Responsible staff capacityis defined as staff experience at the journey-level requiring working knowledge of rules, regulations and other guidelines related to program area assigned. For this exam, Journey Level is defined at the level ofAdministrative Assistant II* orStaff Assistant II***or higher.
**Administrative Assistant IIanalyzes and makes recommendations for the solution of a variety of problems of organization, budget, systems and procedures, program, facilities planning, general management and personnel.
***Staff Assistant II assists the manager of major division or bureau in a County department by analyzing and making recommendations for the solution of a variety of problems of organization, budget, procedures, systems, program, general management and personnel.
Acceptable responsible staff capacity classes for experience MAY include, but are not limited to:
Accountant III
Accounting Systems Analyst I
Accounting Systems Analyst II
Accounting Systems Technician
Child Support Specialist III
Employment Services Assistant II
Employment Services Assistant III
Financial Specialist II
Financial Specialist III
Head Board Specialist
Management Analyst
Operation Assistant II
Principal Departmental Personnel Assistant
Principal Personnel Assistant
Program Assistant, PSS
Senior Personnel Assistant
Staff Assistant III
Staff Development Specialist
Staff Development Specialist, Welfare PSS
Supervisor Deputy I
BOS, Supervising Child Specialist
For option II: ** Applicant must hold or have held the payroll title of Administrative Assistant II or Staff Assistant ii in the service of the County of Los Angeles.
Additional Information
OUR ASSESSMENT PROCESS:
During your initial work period, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent.
APPLICATION AND FILING INFORMATION:
Applications must be submitted online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.
Applications must be filed online by clicking on the green"Apply" button located on the top right corner of the screen. Applicants must complete and submit their online applications and upload required documents (e.g. diploma, official transcripts, etc.) as attachment(s) during application submission, or send by email to exams@dmh.lacounty.gov within seven (7) calendar days from date of application submission. Indicate the Exam Title on the subject line when sending required documents by email.
Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please addisan@dmh.lacounty.govas well asnoreply@governmentjobs.comandinfo@governmentjob.comto your email address and list of approved senders to prevent email notification from being filtered as span/junk/clutter mail.
You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. Plan to submit your online application well in advance before the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account ongovermentjobs.com/careers/lacounty.gov you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.
IMPORTANT NOTES:
Applications may be rejected at any stage of the examination and selection process.
FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT.
Utilizing VERBIAGE from the Class Specification, Minimum Requirements, and/or Special Requirement Information serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. In doing so, your application will be REJECTED as INCOMPLETE.
SOCIAL SECURITY NUMBER LANGUAGE
Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.
COMPUTER AND INTERNET ACCESS AT LIBRARIES
For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.
FAIR CHANCE EMPLOYER
The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).
NO SHARING USER ID AND PASSWORD
All applicants must file their applications online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.
ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI)
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.
DEPARTMENT CONTACT:
HR Examinations Unit: (213) 972-7034
HR Examinations Unit Email:exams@dmh.lacounty.gov
Analyst Contact Phone:Irene San, (323) 705-4074
Analyst Contact Email:isan@dmh.lacounty.gov
ADA COORDINATOR PHONE: (323) 705-4074
TELETYPE PHONE: (800) 735-2922
CALIFORNIA RELAY SERVICES PHONES: (800) 735-2922
COUNTY OF LOS ANGELES
Employment Information
Any language contained in the job posting supersedes any language contained below.
This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.
Equal Employment Opportunity/Non-Discrimination Statement:
The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit:https://employee.hr.lacounty.gov/eeo-programs/.
Testing Accommodations for Applicants:
The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone tele@type equipment may leave messages by calling the tele@type phone number on the job posting. For more information on accommodations, please visit: https://hr.lacounty.gov/accessibility/.
Fair Chance:
The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).
Employment Eligibility:
Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.
Career PathFinder:
Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application athttp://career-pathfinder.hr.lacounty.gov.
Veteran's Credit:
Pursuant to the County Charter and County policy, in all open competitive examinations (i.e., examinations open to everyone), the County of Los Angeles will add a credit of 10 percent of the total credits specified for such examination to the final passing score of an honorably discharged veteran, as well as the spouse of a deceased or disabled veteran, who served in the Armed Forces of the United States under specific conditions.
For more information on veteran's credit, please visit:https://file.lacounty.gov/SDSInter/dhr/205102\PPG\115.pdf
Revised September 2025
For detailed information, please clickhere (http://hr.lacounty.gov/benefits/)
01
The information you provide on your application and this Supplemental Questionnaire will be evaluated and used to determine your eligibility to participate in the next phase of the hiring process. Any mistakes you make and/or any incomplete responses you provide in completing these questions will be used to disqualify your application even if you possess the qualifying experience or education.
It is the applicant's sole responsibility to complete this Supplemental Questionnaire completely, correctly, and accurately.The experience you claim in this Supplemental Questionnaire must be consistent with the experience listed in your application. Comments such as "see resume or application" will not be considered as a valid response and credit will not be given.
Please read each question carefully and be as specific as possible when answering the questions by including all the information requested.
Yes, I have read and understand the above information and instructions and, I certify that the information provide is accurate and I am aware that the information on the application, attachments, and supplemental questionnaire is subject to verification at any time in the examination and hiring process. I also understand that any false statements may result in disqualification or dismissal.
02
This position works with individuals experiencing homelessness.
Yes, I understand and am willing to perform all necessary work duties.
03
Option I: Do you have at least three years' experience in a staff capacity* analyzing and making recommendations for the solution of problems of organization, systems and procedures, programs, facility planning, budget, or personnel,one yearof which must have been in a responsible staff capacity** in the administrative staff organization of a department or a central administrative staff organization?
*Staff capacity is defined as having done work in an organization, the primary purpose is to assist and support administration in the efficient operation of its function by doing research into matters such as: utilization of personnel, allocation of funds/budgeting, workloads and workload fluctuations, legislative analysis, programs or procedures for accomplishing work objectives and developing recommendations as a result of the above research.
**Responsible staff capacity is defined as staff experience at the journey-level requiring working knowledge of rules, regulations and other guidelines related to program area assigned. For this exam, Journey Level is defined at the level ofAdministrative Assistant II (https://www.governmentjobs.com/careers/lacounty/classspecs/newprint/1066202) orStaff Assistant II (https://www.governmentjobs.com/careers/lacounty/classspecs/newprint/1066150) or higher.
Yes
No
04
If you answer YES to question #3 above, describe your experience in a staff capacity* analyzing and making recommendations for the solution of problems of organization, systems and procedures, programs, facility planning, budget, or personnel, one year of which must have been in a responsible staff capacity** in the administrative staff organization of a department or a central administrative staff organization.
Please be as specific as possible and include all information as requested. It is the applicant's sole responsibility to complete this questionnaire completely, correctly, and accurately. The experience you claim in this supplemental questionnaire must be consistent with experience listed on your application or resume.
If only the above keywords appear in your answer response and no supporting details related to the above question, credit will not be given. Additionally, please do not use "see resume and application", this is a non-response and credit will not be given.
USE THE FOLLOWING FORMAT BELOW:
EMPLOYER NAME:
DIVISION/SECTION:
PAYROLL TITLE:
NUMBER OF HOURS WORKED PER WEEK:
DATES OF EMPLOYMENT: From (mm/year) - TO (mm/year)
DESCRIBE SPECIFIC DUTIES THAT CLEARLY DEMONSTRATE YOUR EXPERIENCE: If you do not have any experience under this option, please write "DOES NOT APPLY".
05
Option II: Applicant must hold or have held the payroll title ofAdministrative Assistant II (https://www.governmentjobs.com/careers/lacounty/classspecs/newprint/1066202) orStaff Assistant II (https://www.governmentjobs.com/careers/lacounty/classspecs/newprint/1066150) in the service of the County of Los Angeles. Do you have at least one year's experience as anAdministrative Assistant II (https://www.governmentjobs.com/careers/lacounty/classspecs/newprint/1066202) orStaff Assistant II (https://www.governmentjobs.com/careers/lacounty/classspecs/newprint/1066150) ?
Acceptable responsible staff capacity classes for experience MAY include, but are not limited to: Accountant III, Accounting Systems Analyst I, Accounting Systems Analyst II, Accounting Systems Technician, Child Support Specialist III, Employment Services Assistant II, Employment Services Assistant III, Financial Specialist II, Financial Specialist III, Head Board Specialist, Management Analyst, Operation Assistant II, Principal Departmental Personnel Assistant, Principal Personnel Assistant, Program Assistant, PSS, Senior Personnel Assistant, Staff Assistant III, Staff Development Specialist, Staff Development Specialist, Welfare PSS, Supervisor Deputy I, BOS, Supervising Child Specialist.
Yes
No
06
If you answer YES to question #5 above, describe your experience asAdministrative Assistant II (https://www.governmentjobs.com/careers/lacounty/classspecs/newprint/1066202) orStaff Assistant II (https://www.governmentjobs.com/careers/lacounty/classspecs/newprint/1066150) .
Please be as specific as possible and include all information as requested. It is the applicant's sole responsibility to complete this questionnaire completely, correctly, and accurately. The experience you claim in this supplemental questionnaire must be consistent with experience listed on your application or resume.
If only the above keywords appear in your answer response and no supporting details related to the above question, credit will not be given. Additionally, please do not use "see resume and application", this is a non-response and credit will not be given.
USE THE FOLLOWING FORMAT BELOW:
EMPLOYER NAME:
DIVISION/SECTION:
PAYROLL TITLE:
NUMBER OF HOURS WORKED PER WEEK:
DATES OF EMPLOYMENT: From (mm/year) - TO (mm/year)
DESCRIBE SPECIFIC DUTIES THAT CLEARLY DEMONSTRATE YOUR EXPERIENCE: If you do not have any experience under this option, please write "DOES NOT APPLY".
07
Are you proficient in American Sign Language (ASL)?
Yes
No
08
Do you have American Sign Language (ASL) certification?
Yes, I have attached ASL certification to my online application.
Yes, I will email ASL certification to exams@dmh.lacounty.gov within (7) calendar days from application submission.
No, I do not have ASL certification.
09
Do you have County American Sign Language (ASL) certification?
Note: Please attach a legible copy of your certificate to your application at the time of filing. If you are unable to attach your certificate, please email your certificate to exams@dmh.lacounty.gov within seven (7) calendar days from application submission.
Yes, I have attached my County certification to my online application.
Yes, I will email my County American Sign Language certification to exams@dmh.lacounty.gov within (7) calendar days from application submission.
No, I do not have a County American Sign Language certification.
10
This is a reminder for you to check to ensure that you have attached your resume and that you have answered all of these supplemental questions completely and as directed.
Acknowledge
Required Question
Employer
County of Los Angeles
Address
**
Los Angeles, California, 90010
Website
http://hr.lacounty.gov
Please verify your email addressVerify Email
