Administrative Assistant II-SES - 80082306
Date: Dec 12, 2025
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\operations/human\resource\management/for\job\applicants/e\verify) .
Requisition No: 866483
Agency: Juvenile Justice
Working Title: Administrative Assistant II-SES - 80082306
Pay Plan: SES
Position Number: 80082306
Salary: $1,491.85 Bi-weekly
Posting Closing Date: 12/19/2025
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
The Department of Juvenile Justice salutes our heroes.
We are honored to have the opportunity to support our nation's veterans and their families.
We value the service given to our country and support the hiring of service members and military spouses.
LOCATION, CONTACT AND SALARY INFORMATION :
Position Location : North Region, Live Oak, Florida
Contact Person : Laura Buen (850) 717-2534
Bi-weekly Rate of Pay: $1,491.85 Bi-Weekly. (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever is higher.)
DUTIES AND RESPONSIBILITIES :
Provides comprehensive assistance and office management to the Regional Director by managing and coordinating tasks and assignments for both the Northwest Region. This includes but is not limited to: assumes the lead role in the coordination and completion of various reports, recommendations, and/or responses to correspondence; processes, develops, and reviews and composes a variety of correspondence and reports, researching subject matter and preparing replies. Performs purchasing and fiscal duties and other major office functions. Primary purchaser for Northwest Residential regional office staff. Information Resource Request (IRR) Requester for the regional offices. Processes purchase orders and invoices for payment. Pays all invoices where Purchase card is the method of payment as well as any other payments deemed required by leadership. Maintains working files for all invoices and purchase orders received and processed. Obtains quotes and prepares purchase requisitions, including all fiscal year blanket purchase requisitions for services for state-owned buildings and vehicle repairs/maintenance for all vehicles in our inventory.
As directed by Commitment Chiefs and Program Support Supervisors, coordinates and disseminates information to region staff/programs/facilities in a timely manner. Maintains updated contact information for program facility administrators and corporate contacts.
Ensures maintenance and repairs for office equipment (i.e. computers, printers, fax, and copiers). Purchases and maintains postage and FedEx supplies for the office. Replenishes Sunpass funds for the regional account. Orders all office supplies, furniture, and equipment for the regional office.
Assists with advertising position vacancies, hiring packets, and personnel requirements as needed.
Coordinates meeting arrangements, including securing meeting space, making notifications to appropriate attendees; prepares agenda and completes and distributes meeting minutes.
Prepares travel vouchers and secures original receipts for regional office staff in the Central and South Region. Collects data for use in preparation of travel vouchers, ensures codes are correct, and obtains appropriate supervisor's signature.
Provides administrative assistance to the Northwest Regional Office as needed.
Performs other related duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES :
Skills to utilize equipment required for the position.
Knowledge of the basic principles of administration.
Ability to collect and evaluate data.
Ability to organize data into logical format.
Ability to compose correspondence.
Ability to utilize problem-solving techniques.
Ability to perform basic arithmetical calculations.
Ability to understand and apply applicable rules, regulations, policies and procedures.
Ability to prepare reports relating to program functions.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively and establish and maintain effective working relationships with others.
PREFERRED QUALIFICATIONS :
3-5 years of experience completing administrative functions.
SPECIAL NOTES :
To be considered for this position, responses provided to the qualifying questions for this advertisement must be verifiable on your State of Florida Candidate Profile. Actual work experience, years of employment, hours worked per week, explanation of gaps in employment must be clearly defined, or the candidate may not be considered for the position.
All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.
DJJ participates in E-Verify (Employment Eligibility).
When identified on a position description, a valid driver's license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some @types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE . Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Location:
LIVE OAK, FL, US, 32060 LIVE OAK, FL, US, 32064
Nearest Major Market:Lake City
