Administrative Assistant

Robert Half • Irvine, CA • 1d ago

Description We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis. Based in Irvine, California, this role is vital in ensuring smooth day-to-day operations and supporting team members through efficient administrative tasks. The ideal candidate will have strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving.

Responsibilities:

Manage incoming and outgoing calls using a multi-line phone system, ensuring all inquiries are handled with care and attention.

Provide exceptional customer service by addressing client needs and resolving issues promptly.

Perform accurate data entry tasks to maintain records and databases.

Organize and manage files to ensure easy access and efficient workflow.

Coordinate schedules and arrange appointments for team members.

Draft and respond to email correspondence in a timely and thorough manner.

Utilize Microsoft Office applications, including Excel, Outlook, and Word, to complete administrative tasks effectively.

Collaborate with team members to support operational needs and ensure deadlines are met.

Maintain a welcoming and organized front desk environment.

Assist with additional administrative duties as required to support the team. Requirements - Proven experience in an administrative or front desk role.

Proficiency in using Microsoft Office tools, including Excel, Outlook, and Word.

Strong organizational and file management skills.

Excellent interpersonal and communication abilities.

Ability to handle a multi-line phone system with professionalism.

Demonstrated customer service skills and a client-focused approach.

High attention to detail and accuracy in data entry tasks.

Capability to manage schedules and appointments effectively. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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