OPS-Administrative Assistant I - 77905049
Date: Dec 11, 2025
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Requisition No: 866721
Agency: Florida Fish and Wildlife Conservation Commission
Working Title: OPS-Administrative Assistant I - 77905049
Pay Plan: Temp
Position Number: 77905049
Salary: $16.77 an hour
Posting Closing Date: 12/31/2025
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Position Number: 77905049
Position Title: OPS Administrative Assistant I
OPS Hourly Rate: $16.77 an hour
Supervisor: F. Simone Johnson
Supervisor contact information for inquiries: 850-617-9516
Broadband Code: 43-6011-02
Position location: 620 South Meridian Street, Tallahassee, Florida 32399
Region: Northwest
County: Leon
Working hours: Mon.-Fri. 8 am-5 pm
List of any subordinates supervised: None
Residency Requirement: Yes
Employment is contingent upon successful completion of a background check.
Agency information:
Our organization: The Florida Fish and Wildlife Conservation Commission (FWC) envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.
Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.
Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.
Description:
The Division of Habitat & Species Conservation (DHSC) is comprised of six sections and two offices. This position is in the Division of Habitat & Species Conservation Directors office. Looking for a highly motivated professional to join the Division of Habitat & Species Conservation Human Resource team. This position will be responsible for providing administrative and clerical human resource support.
Working as part of the DHSC Human Resources team the incumbent will have the opportunity to assist staff with a variety of Human Resource needs. This position serves as a point of contact for Human Resource assistance for Two Divisions.
The incumbent is responsible for scanning and uploading documents into electronic personnel files utilizing Laserfiche Data Storage. Scanning and uploading FTE position descriptions in the DHSC HR library folder. The position is responsible for coordinating the Division's veterans' preference review form and maintaining the Division veteran preference log. Assist with veterans' preference notifications for missing documentation. Coordinates with supervisors to close out job advertisement requisitions. Responsible for disseminating service letters and awards. Assist with public record request and tracking public record request assignments. Serve as back up for time sheet assistance and routing position descriptions. Responsible for coordinating and maintaining boat training certifications for the Division in the Agency Field Safety System. Incumbent will serve as back-up for answering incoming calls, providing basic information to callers when necessary, or routing calls to appropriate staff. Performs other duties as assigned.
Minimum qualifications: : A high school diploma and five years of professional experience in administrative work. A bachelor's degree can substitute for four of the five years' experienc e .
Preferred qualifications: State of Florida personnel experience. Data storage experience specifically using Laserfish. Strong organizational skills, reliable work attendance, minimal absences. Ability to answer correspondence via email or in person. Ability to multitask and willing to assist with special projects. Must be able to report to the office on time Monday - Friday 8-5. Must minimize absences and be able to plan and request leave in advance. Must be able to work well with others and have a good attitude.
In addition to submitting an electronic State of Florida employment application and completing the qualifying questions, please attach a cover letter. This letter should at minimum explain your interest in the specific organization and position and identify your most relevant skills or experiences. Answers to qualifying questions must be validated in the application, resume and cover letter.
Knowledge, Skills and Abilities:
Knowledge in using Microsoft Office Word, Excel and Outlook
Ability to provide good customer service, telephone and clerical assistance
Ability to organize and file documents
Ability to establish and maintain effective working relationships with others
Ability to work in a confidential environment
Ability to pay high attention to detail
Ability to work independently
Ability to communicate effectively with others
Ability to organize, research and maintain databases
Ability to complete tasks and provide information in a timely manner
Knowledge of State of Florida Human Resources attendance and Leave
Knowledge of State of Florida Human Resources position descriptions
Knowledge of State of Florida Human Resources veterans' preference rules and policies
Knowledge of Family Medical Leave Act
Knowledge of State of Florida personnel rules
OPS Employment - This is a full-time OPS (Other Personnel Services) position. OPS employees are paid for the number of hours they work. OPS employees do not receive paid leave, or paid holidays. OPS staff have the potential for health insurance benefits and participation in the Deferred Compensation investment retirement program.
WHAT BENEFITS ARE APPLICABLE TO OPS EMPLOYEES?
State of Florida 401(a) FICA Alternative Plan - mandatory
Workers' Compensation - mandatory
Reemployment Assistance (Unemployment Compensation) - mandatory
Potential for participation in state group insurance (must meet eligibility requirements.)
Deferred Compensation - voluntary
Employee Assistance Program - voluntary
WHAT BENEFITS ARE NOT APPLICABLE TO OPS EMPLOYEES?
Any form of paid leave
Paid holidays
Participation in the Florida Retirement System
Reinstatement rights or retention rights
Applicants must provide a resume and cover letter. Note that supporting documentation does not replace the requirement for a completed State of Florida employment application form.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Location:
TALLAHASSEE, FL, US, 32399
Nearest Major Market:Tallahassee
