Administrative Assistant III - Tuberculosis Program
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Administrative Assistant III - Tuberculosis Program
Salary
$50,856.00 - $60,996.00 Annually
Location
Denver, CO
Job Type
Part Time
Job Number
FAA02683-12/10/25
Department
Department of Public Health & Environment
Division
Division of Disease Control and Public Health Response
Opening Date
12/10/2025
Closing Date
12/18/2025 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
4300 Cherry Creek Dr. S. Denver Co 80248
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
Rosalie Esparza at rosalie.esparza@state.co.us
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
Disease Control & Public Health Response - Tuberculosis Program
You must be a resident of the State of Colorado to be eligible to apply
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
Be BOLD.... Make a REAL difference . . . and join us in serving our communities in advancing Colorado's health and protecting the places we live, work, learn, and play, to create a healthy and sustainable Colorado where current and future generations thrive.
In addition to free parking, access to RTD bus lines, Cherry Creek bike path and flexible working arrangements, click the link below to review additional benefits and perks!!!!Careers (https://cdphe.colorado.gov/careers)
Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to:Public Service Loan Forgiveness (PSLF) (https://sites.google.com/state.co.us/cdpheintranet/culture-strategy-equity-and-innovation/human-resources/current-employees/pslf-public-service-loan-forgiveness)
Description of Job
The Division of Disease Control and Public Health Response (DCPHR) is the department's lead surveillance, planning and response arm for public events including communicable disease outbreaks and epidemics, pandemics, bioterrorism, and other public health and mass casualty events and disasters. The division includes the Office of Emergency Preparedness and Response; State Public Health Laboratory; Health Equity Branch, Communicable Disease Branch; Immunization Branch; Public Health Informatics, Reporting, Technology Branch; Refugee Branch; and Operations Branch. The Division exists to ensure that the Department has the ability to effectively prepare for, monitor, detect, diagnose, investigate, and nimbly respond to all @types of conditions, events and disasters that impact the public's health.
The Unit: The Colorado Department of Public Health and Environment Tuberculosis (TB) Program has statewide responsibility for the control of TB. CDPHE contracts with local public health agencies throughout the state to provide TB treatment and control activities according to current standards of medical and public health practice, Colorado statutes (C.R.S. 25-4-501 through 24-4-513), and rules and regulations pertaining to TB prevention, treatment and control. CDPHE's TB Program staff members provide consultation, training, and education. The staff conducts case management of active TB cases in outlying counties, TB surveillance (data collection, data entry, and data analysis), and assists with outreach activities and outbreak investigations. In addition, CDPHE's TB Program provides medications used for the treatment of latent and active TB, chest x-ray interpretations, reimbursement for approved laboratory tests and other medical interventions, and medical isolation assistance
About the Position: This position exists to provide program support for the TB Program. The position is responsible for creating and maintaining patient charts and ensuring the accuracy of new and existing patient information. This position is also responsible for processing drug orders, ensuring that the prescription has been written to adequately cover the amount of medicine ordered. This position is responsible for disseminating treatment recommendations in a timely fashion and setting database ticklers as appropriate. The position is responsible for tracking Class B TB patients and maintaining the associated database. The position performs clerical tasks and performs routine data entry specific to the TB Program.
WHAT YOU WILL BE DOING:
Record Management
Maintains system for compiling, disseminating, and tracking Class B notifications.
Receives and enter Class B TB information into the EpiTrax database.
Distributes these forms to the appropriate local public health agency.
Educates new public health agencies on Class B TB process.
Sets queries and ensure follow-up by local public health of Class B TBs in a timely manner.
Query the Class B database monthly to determine which follow-up forms are overdue.
Requests overdue forms from the appropriate local public health agency.
Reviews new cases and incoming data (from private providers, local health agencies, hospitals, laboratories) for completeness and accuracy.
Updates patient records (electronic and/or hard copy) with demographic, diagnostic, treatment, follow-up data and case reporting information.
Files notes, medication orders, and lab reports as needed into appropriate patient charts.
Performs day-to-day quality assurance by examining records for completeness, consistency, and accuracy.
Inputs data from TB18s, labs, imaging reports, H&Ps, etc.
Opens and closes patient charts based upon treatment recommendations and program guidelines.
Identifies and resolves discrepancies, omissions, and errors by contacting appropriate individuals or by obtaining appropriate documents.
Determines and sets database alerts and monitors alerts/tracking system for disposition of cases of TB infection.
Prepares patient records for archiving, organizes archived records, and retrieves archived records from storage or secure server as needed.
Uses knowledge of TB and knowledge of work processes to get practical solutions to resolve specific technical program issues and problems as they arise.
Receives and sends out Interjursidictional Notices (IJNs) into and out of the state. Ensures data entry into the TB database in EpiTrax and timely record keeping for future follow-up.
Extracts electronic overseas records from Electronic Disease Notification (EDN) system and uploads to referral system for clinic access.
Inputs demographic information and vaccine records into Colorado Immunization Information System.
Clerical
Provides assistance to local health agencies, private providers, and other customers accessing TB Program services.
Performs clerical tasks as needed including the filing/maintaining of our hard copy prescriptions and disc/imaging storage.
Develops new processes and procedures to improve TB Program workflow and efficiency.
Monitors incoming faxes and team emails and distributes as appropriate.
Determines need and orders monthly office supplies for TB Program.
Prepares and tracks X-rays sent to the TB Program at Denver Health for medical consultation.
Returns X-ray films to appropriate facility in a timely fashion.
Assists TB Nurse Consultant in case management activities
Pharmacy Liaison
Receives drug orders/prescriptions from local health care providers and private physicians via EpiTrax or fax. Uses information in patient record to determine if drug order is appropriate and correct. Alerts nurse consultant of any problems with order or prescription.
Ensures pharmacy has original prescriptions on file.
Contacts local public health agencies to explain recommendations for modification and resolves any discrepancies.
Ensures all medication orders are processed and entered into EpiTrax in a timely and accurate fashion.
Ensures each new medication order has a treatment plan, otherwise reaches out local public health for treatment start dates.
Determines and sets reminder in EpiTrax for the end of treatment date.
As EpiTrax alerts arise, reaches out to local public health agencies for treatment end dates.
Finds extemporaneous solutions to various TB med ordering and delivery issues that are often complex and time-sensitive
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
An applicant may meet the minimum qualifications for this job in one of two ways: They may qualify through their work experience alone or through a combination of education and work experience.
Experience Only:
Three (3) years of work experience as a administrative assistant, office manager or in a closely-related field.
Education and Experience:
A combination of related education in public health, social service, public administration or closely-related field and/or years of work experience as a administrative assistant, office manager or closely-related field that equal to three (3) years.
*This experience must be substantiated within the Work Experience section of your application. "See Resume" will not be accepted. In addition, part-time work will be prorated.
NOTE: Click on the link here toHOW TO APPLY (https://careers.colorado.gov/how-to-apply) and submit a complete application. That documents your work history giving details of your qualifications, including how your experience aligns with the minimum and preferred qualifications for this position when listing your work history.
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YOU MUST ATTACH A COPY OF TRANSCRIPTS TO YOUR APPLICATION IF YOU ARE USING EDUCATION TO MEET THE MINIMUM QUALIFICATIONS*
CONDITIONS OF EMPLOYMENT
Must be willing to:
A pre-employment background check
Be expected to work and/or remain at their worksite in delayed start, early release, or closure situations.
Be available in the event of an emergency, (e.g., bio-terrorist attack, chemical attack, disease outbreak or all hazards) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.
Be available in the event of the activation of the Continuity of Operations Plan (COOP) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.
Preferred Qualifications
Relevant state of Colorado experience
Experience using EpiTrax database
Experience working with individuals with Tuberculosis
Experience working with vaccine records or immunization information systems
Experience working with medical records/charts
Proficiency using Google products including Gmail, Calendar, Drive, and related tools
Experience maintaining office supplies and purchasing
Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .
Supplemental Information
A complete application packet must include:
A complete application that documents your work history giving details of your qualifications, including how your experience aligns with the minimum and preferred qualifications when listing your work history.
A copy of your transcripts if you are using education to meet the minimum qualifications. (unofficial copy acceptable)
If you are a veteran, attach a copy of your DD214 to your application
The Selection Process:
Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application by Subject Matter Experts (SMEs) against the preferred qualifications.
A top group, up to six (6) candidates, will be invited to schedule an interview with the hiring manager.
E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities.
ADAAA Accommodations :
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Dan McKenna, at daniel.mckenna@state.co.us or call 303-692-2060, option 5.
~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~
CDPHE IS A TOBACCO FREE CAMPUS
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
As a condition of employment, you are required to submit to pre-employment screening if offered the position. Are you willing to meet this requirement?
Yes
No
02
This position requires educational transcripts be submitted if you are using education to meet the minimum qualifications for this position, did you attach a copy of your unofficial (or official) transcript?
Yes
No
03
If you are a veteran, did you attach a copy of your DD214 to your application?
Yes
No
04
What computer software or systems platforms have you worked with?
05
Do you have any experience and/or knowledge of tuberculosis and if so, please describe your knowledge and experience.
06
Please describe your experience working in EpiTrax.
07
Please describe your experience working with medical records and charts.
Required Question
Employer
State of Colorado
Address
See the full announcement by clicking
the "Printer" icon located above the job title
Location varies by announcement, Colorado, --
Website
https://careers.colorado.gov/
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