EH&S Administrative Assistant

CHS Inc. • Laurel, MT • 2d ago

CHS Inc. is a leading global agribusiness owned by farmers, ranchers and cooperatives across the United States that provides grain, food and energy resources to businesses and consumers around the world. We serve agriculture customers and consumers across the United States and around the world. Most of our 10,000 employees are in the United States, but today we have employees in 19 countries. At CHS, we are creating connections to empower agriculture.

Summary

CHS has an exciting opportunity at our Oil Refinery facility in Laurel, MT. We are looking for an EH&S Administrative Assistant to provide administrative and clerical support to relieve and assist management and staff in administrative tasks. You must be a detail-oriented, results-driven individual with a commitment to quality, accuracy, and the ability to organize and prioritize workloads to meet deadlines. Excellent communication skills, both verbal and written, with the ability to work in a team environment and on self-directed tasks are essential.

Responsibilities

Develop a practical knowledge of departmental and company policies and procedures to gain specialized skills in a variety of processes and activities.

Effectively and professionally communicate with all levels of the organization.

Assist with development of KPIs.

Oversee certain aspects of the Prism and Enablon Software Suites residing in the Refinery Environmental, Health & Safety Department.

Maintain accurate records for the Safety Incentive Program (SIP) entering all employee SIP records by category and dates into the database.

Assist Refinery Environmental, Health, and Safety personnel in scheduling and conducting hearing testing and respiratory fit testing and complete appropriate records.

Completes necessary updates to Everbridge Call Out System and provides accurate telephone information for emergency response.

Assists Emergency Response Coordinator in maintaining the EH&S One Plan and associated training.

Compile data necessary for completion of routine environmental reports.

Identify and implement opportunities to improve efficiency to existing workflows and processes.

Establish, build, and maintain relationships with other administrative staff providing backup functions.

Perform various administrative duties as needed to support the various departments and employees.

Direct telephone calls, screen mail, and coordinate meetings, presentations, and conferences.

Plan and oversee the transfer of archived information following record retention policies.

Maintain a high level of confidentiality working with employee records and information.

Proficient computer skills (Microsoft Office) and other refinery-specific software with ability to learn new tools.

Must have excellent customer service skills and problem-solving.

Maintain and promote a strong safety culture and follow all safety policies, procedures, and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.

Other tasks as identified

Minimum Qualifications (required)

2+ years of experience in Office and Administration Support

High School diploma or GED

Additional Qualifications

Computer skills in refinery-specific software (SAP; Prism, Enablon, SharePoint)

Proficient in Microsoft Office suite

Strong communication skills, both written and verbal

Pre-employment screening is based on the job requirements and industry guidelines and may or may not be required for the position. If required, selected candidates must pass pre-employment screenings to include all or a combination of drug, criminal, motor vehicle check, physical requirements and FMSCA Clearinghouse.

CHS offers a competitive total rewards package. Compensation includes base wage and, depending upon position, may include other earnings such as bonus, incentives and commissions. Actual pay offered will vary based on multiple factors which may include, without limitation, experience, education, training, specialized skills and certifications, minimum wage/salary requirements under local law.

Benefits include medical, dental, vision, wellness programs, life insurance, health and dependent care spending accounts, paid time off, 401(k), pension, profit sharing, short- and long-term disability, tuition reimbursement and adoption assistance, subject to the eligibility requirements for each benefit plan.

CHS is an Equal Opportunity Employer/Veterans/Disability.

Please note that any communication from a CHS recruiter would be sent using a chsinc.com email address. In addition, a CHS recruiter will not ask for confidential information over the phone or in an email, or request money from a candidate involved in an offer process. If you have questions regarding an employment opportunity, please reach out to chscareers@chsinc.com ; to verify that the communication is from CHS.

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