Real Estate & Construction Administrator

Robert Half • Edison, NJ • 1h ago

Description We are looking for a skilled Real Estate & Construction Administrator to join our team in Edison, New Jersey. In this long-term contract position, you will provide critical support in overseeing administrative tasks related to construction and maintenance projects within the manufacturing industry. This role offers an excellent opportunity to work closely with various departments and vendors to ensure seamless operations.

Responsibilities:

Create and manage purchase orders for construction and maintenance projects using appropriate systems.

Process invoices by downloading them from dashboards, uploading them to document management systems, and ensuring proper coding and approval.

Update construction project cost worksheets with accurate invoice entries to maintain financial tracking.

Assist with month-end accrual processes to align with the financial calendar.

Coordinate delivery schedules with vendors to ensure timely and precise millwork deliveries to stores.

Compile and post weekly reports to designated platforms for team visibility.

Enter marketing requests for stores into project management systems to streamline workflows.

Provide support to the store maintenance team by dispatching work orders and monitoring their progress until completion.

Organize and manage documentation for construction project close-out packages.

Collaborate with cross-functional teams to ensure all administrative tasks are completed efficiently. Requirements - Proficiency in Microsoft Office and experience with systems such as SAP, Docuware, and Service Channel.

Strong attention to detail and excellent organizational skills.

Ability to communicate professionally and maintain a high level of conduct in all interactions.

A proactive attitude with the ability to take initiative and solve problems independently.

Capability to thrive in a fast-paced environment and handle multiple priorities effectively.

Previous experience in order entry and administrative assistance.

Familiarity with construction project workflows and processes is preferred.

Adaptability to learn and utilize new systems and tools as needed. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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