Sr. Administrative Assistant

Robert Half • Walnut Creek, CA • 1h ago

Description

Walnut Creek client is looking for a contract to permanent Sr. Administrative Assistant. This role is 100% onsite.

This role will support all administrative aspects of the Client Service Team, and jointly support the Account Engineers Team, Operations Manager, and Office Admin Team.

Duties Include:

Manage incoming and outgoing correspondence with external clients, brokers, and internal stakeholders.

Handle a variety of administrative tasks in alignment with company policies and executive preferences, including but not limited to:

o Complex calendar management

o Event planning - all logistics from start to finish

o Expense reports

o Maintain files and records

o Purchasing supplies

o Tracking invoices and budgets

o Tracking Client Service Team processes

o Travel itineraries

Organize and coordinate in-person and remote meetings for the management team, Client Service Team, and office-wide events as needed.

Plans and manages all Client Service events, including but not limited to meetings, trainings, and internal and external client events and social functions.

Reserve meeting location(s), coordinate logistics such as technological needs, travel arrangements, catering, reservations, etc.

Prepare weekly, monthly, and quarterly reports for management, Client Service Team and Account Engineers.

Maintain electronic filing systems, contact databases, various tracking worksheets, etc.

Foster a collaborative and responsive work environment with management and team members.

Assist and back up the executive assistant and other administrative assistants, when needed.

Perform any additional duties requested by management.

Skills:

Advanced proficiency of all Microsoft Suite (Outlook, Word, Excel, PowerPoint) and ability to learn new systems and software used for administrative support.

Meticulous attention to detail, highly organized, and strong problem-solving skills.

Strategic planning abilities with strong calendar and deadline management.

Ability to manage multiple priorities, adapt quickly to changing needs and approach every task with a steady, can-do attitude.

Excellent written and verbal communication skills.

Proven experience in event planning from concept to completion.

Strong interpersonal skills with the ability to build professional internal and external relationships.

Leadership capabilities to support and guide other administrative staff.

Trusted to handle confidential information with integrity and discretion.

Creative skills in designing visual materials and promotional content using diverse tools.

If you are interested in this opportunity, submit your resume today!

Requirements - At least 3 years of experience in an administrative support role, preferably at a senior level.

Proficiency in managing calendars and scheduling appointments.

Strong skills in coordinating travel and event logistics.

Advanced knowledge of Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.

Excellent written and verbal communication skills, with the ability to draft clear and effective correspondence.

Experience handling multi-line phone systems and prioritizing calls effectively.

Ability to create newsletters, flyers, and other office materials.

Exceptional organizational skills and attention to detail. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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