Administrative Services Officer - Office of the Executive Vice President and Provost

UNIVERSITY OF TEXAS AT AUSTIN • Austin, TX • 1h ago

Develop deep knowledge of the business needs of the assigned units. Serve as primary point of contact for staff, faculty and students for financial and administrative matters. Research, evaluate and resolve related issues. Perform or delegate to appropriate centralized teams administrative processes required for business operations, ensuring efficient operation and high-quality customer service. Processes include but are not limited to: all procurement needs (to include purchase orders, contracts, software orders, UT Market and ProCard holder), payments, deposits, personnel hires, department files and various reports.Using delegated authority and in compliance with policies/procedures, initiate, review and approve personnel requests, purchases, payments and expense authorizations for business operations. Advise leadership and clients of designated units of relevant administrative policies. Coordinate the production of administrative, financial, and gift reports in collaboration with centralized staff. Assist leadership in drafting correspondence and collecting information, as requested. Prepare invoices and collaborate with centralized staff to receive funds as needed.Review monthly reconciliation of department/position cost centers against anticipated budgets. Assist leadership with the development of annual budgets as assigned.Coordinate operational aspects of the recruitment of faculty administrator, staff, or student employees to support an exceptional candidate experience. Arrange travel and communicate with candidates, as assigned. Initiate/monitor hiring, adjustments to appointments, and separation requests. In collaboration with the EVPP Human Resources team, assist with creating job descriptions and postings and managing positions. Conduct onboarding and separation activities.Maintain lists, spreadsheets, and documents. Manage files following the University record-retention policies. Serve as liaison to university and outside offices for administrative matters. Ensures compliance and consistency with University, EVPP and unit policies, procedures and systems. As assigned: serve as back up/surge support for academic business affairs colleagues; participate in or lead special projects; and attend routine and ad hoc meetings. Assess and recommend opportunities to improve to processes. Other related functions as assigned.?

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