Administrative Manager

Ramboll US Corporation • Princeton, NJ • 11h ago

Company DescriptionFounded in Denmark, Ramboll is a foundation-owned people company. We have more than 18,000 experts working across our global operations in 35 countries with thousands of experts working across 70 offices in the Americas. Our experts are leaders in their fields, developing and delivering innovative solutions in diverse markets including Buildings, Transport, Planning & Urban Design, Water, Environment & Health, Energy, and Management Consulting. We invite you to contribute to a more sustainable future working in an open, collaborative, and empowering company. Combining local experience with global knowledge, we together shape the societies of tomorrow.Job DescriptionJob location - Princeton, NJ, USAThis position requires attendance in the office five days a week, Monday through Friday, during standard business hours.Ramboll is seeking an Administrative Manager for our Princeton, New Jersey office. Work experience in an engineering and consulting environment is preferred but not required. This position requires daily on-site presence and is not eligible for hybrid work due to specific office needs. The Princeton office has over 100 employees, many of whom work on hybrid schedules.We invite you to bring your administrative experience and people skills into play as you provide oversight of the day-to-day administrative operation and efficiency of our Princeton, NJ office in collaboration with the regional administrative manager and other leaders.To succeed in this role, you must have demonstrated capabilities to independently build strong relationships, promote excellence, and effectively operate in a matrix environment that encourages collaboration. The ideal candidate will be solution-based, resourceful, self-motivated, and will provide a professional presence for employees and visitors on a daily basis.Your new roleAs our new Administrative Manager, your responsibilities include (but are not limited to) the following:Office Administration- Organize and manage employee engagement activities, internal and client meetings and social events. This can include coordinating calendars, ensuring meeting resources are booked and in place, arranging catering, etc.- Maintain the office space, workstations, kitchen area and conference rooms, and stock supplies.- Act as the primary point of contact for the property manager and collaborate with the Workplace Management team as needed. Provide office oversight by identifying issues that may need to be addressed and coordinate local office renovations, repairs, and maintenance.- Provide occasional administrative support to the Philadelphia office with facility-related requests.- Office-wide communications and maintaining the Princeton office intranet page, answer the office main phone line and manage general voicemails.- Manage visitor reception including building access and deliveries.- Manage incoming/outgoing mail and courier packages ensuring items are routed to the correct addressee.- Vehicle administration: support field vehicle registrations and servicing and the EZ Pass reconciliation process.- Employee onboarding/offboarding- Process vendor invoices and prepare reconciliation reports.- Support employees with registering and following up on IT service ticket issues- Timesheet administration: assist with timesheet follow-up with employees to ensure timely submission.Project and business development support- As an integral part of the regional business support team, you will assist with daily requests that are sent to the team.- Preparation of proposals, presentation, and reports and using Ramboll branded templates, Microsoft Word, Excel, PowerPoint and Adobe that may include graphics and tables. This includes document formatting and editing, reviewing for compliance with Ramboll branding standards, grammar, and punctuation.- Project file management support using ProjectWise.- Provide support with creating and updating Rambo

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