Administrative Coordinator

Aston Carter • Olathe, KS • 1d ago

Job Title: Administrative Coordinator

Job Description

The Administrative Coordinator supports the Training Development team by coordinating and facilitating training activities for internal employees nationwide. This role manages the shared training inbox, performs core LMS administration, and keeps stakeholders informed through clear, timely communication. Success in this position includes accurate training assignments, smooth onboarding, responsive support, and consistently high standards of detail.

Responsibilities

Manage the shared inbox by triaging and responding to training enrollment/completion emails, and route items to the appropriate trainer or process step.

Perform LMS administration tasks such as creating and maintaining learner profiles for new hires, assigning required training based on role/location/business unit attributes, auditing filters/attributes regularly to ensure correct training paths, and tracking completions while following up on past-due items.

Coordinate and schedule training sessions by partnering with trainers, publishing calendars, sending reminders, and updating attendees and materials as changes occur.

Utilize Excel at an intermediate level to maintain rosters, clean data dumps, build tracker spreadsheets, and produce status updates by applying formulas.

Draft clear, professional messages across Outlook and Teams to explain processes to internal customers and de-escalate challenging interactions when needed.

Ask clarifying questions, document SOPs, and suggest improvements that reduce manual work and prevent assignment errors in the LMS.

Identify attribute mismatches or automation breaks and coordinate fixes with the team.

Essential Skills

2-3 years of office/administrative experience

Proficiency in administrative support, data entry, Microsoft Office, and Microsoft Excel

Strong communication skills and attention to detail

Additional Skills & Qualifications

Experience working in a training development environment is a plus

Experience with training development and administrative office tasks

Work Environment

This position reports to the Director of Training Development and is based on-site at the Olathe corporate office. The dress code is business casual, and the role follows normal business office hours. There may be an opportunity to work from home occasionally once the candidate is comfortable in their role. This is a contract position with the possibility of transitioning to a permanent role for successful candidates.

Job Type & Location

This is a Contract position based out of Olathe, KS.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Olathe,KS.

Application Deadline

This position is anticipated to close on Dec 23, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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