DOLA - BoS HMIS Manager (Administrator V)
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DOLA - BoS HMIS Manager (Administrator V)
Salary
$7,610.00 - $8,200.00 Monthly
Location
Statewide, CO
Job Type
Full Time
Job Number
NAA.23011.12.2025
Department
Department of Local Affairs
Division
Division of Housing
Opening Date
12/08/2025
Closing Date
12/22/2025 4:00 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
Danielle.Milone at danielle.milone@state.co.us
Primary Physical Work Address
1313 Sherman Street, Denver, CO 80203 This is a remote regional position that does not regularly report to the office; however, is required to attend staff meetings and to travel to meet with stakeholders as needed.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
Who can Apply
This opportunity is only open to residents of the State of Colorado.
About the Colorado Department of Local Affairs
The Department of Local Affairs (DOLA) serves as the primary interface between the State and local communities. The Department provides financial support to local communities and professional and technical services (including training and technical assistance) to community leaders in the areas of governance, housing, and property tax administration. While all state governments provide such services through various Departmental structures, Colorado's approach is unique in that these local community services are gathered into one Department of "Local Affairs," which has a central focus on strengthening Colorado communities and enhancing livability.
Vision
The Department of Local Affairs is responsible for strengthening Colorado's local communities through: accessible, affordable, and secure housing; implementing property tax law; capacity building; strategic training, research, and technical assistance; and funding to localities.
Mission
Our mission is to help strengthen Colorado's communities.
Why work for the Colorado Department of Local Affairs?
The work we do matters greatly. It matters to us and it matters to the citizens of the great state of Colorado. We love our communities and are passionate about supporting our communities. We value the diversity that Colorado offers. If your goal is to build a career that makes a difference in communities across the State, consider joining the dedicated people of the Department of Local Affairs.
In addition, we offer a great location and great benefits, which include:
Medical and Dental Plans (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)
Strong, secure, yet flexible Retirement Plans, including PERA Defined Benefit Plan or PERA Defined Contribution Plan (https://copera.org/welcome-pera-members/new-members) , plus pre-tax and ROTH 401K, and 457 plans (https://copera.org/retirees/peraplus-401-k-457-plans)
Employee Wellness Programs
Paid Life Insurance
11 paid Holidays per year plus Vacation and Sick Leave (https://dhr.colorado.gov/state-employees/time-off-leave)
Short and Long-Term Disability Coverage
RTD Eco Pass to all eligible State Employees
Flexible work schedule options and hybrid work options
Some positions may qualify for the Public Service Loan Forgiveness Program (https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs)
Training opportunities
Variety of Free discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program
Work Location and Travel Requirements
This position will work and travel within 54 counties of Colorado. The full list of Colorado counties served by this position can be found HERE (https://doh.colorado.gov/about-the-balance-of-state-continuum-of-care) under 'Geographical Area'. The individual selected will be able to use a state vehicle for travel.
Description of Job
Division of Housing (DOH) Office of Homeless Initiatives (OHI) works with local, state, and federal stakeholders to build, promote, and support collaborative approaches to make homelessness rare, brief, and one-time in Colorado. OHI's vision is to advance solutions that combine affordable housing with accessible services so no one languishes in homelessness. OHI's mission is to work with community partners to create a robust continuum of efficient and effective solutions that reduce and prevent instances of homelessness and ensure that every Coloradan has a safe place to call home.
Colorado Balance of State (BoS) Continuum of Care (CoC) is the federally recognized CoC for the Colorado BoS region, which is made up of 10 subregions, including 54 counties. The purpose of forming the BoS CoC was to combine efforts of multiple BoS communities and improve the ability of Colorado's non-metro and rural counties to compete for funding. The mission of the BoS CoC is to coordinate the planning and implementation of a housing and services system that meets the needs of individuals and families experiencing homelessness within the BoS region, with the ultimate goal of preventing and ending homelessness. Additionally, the BoS CoC is responsible for fulfilling the federal requirements outlined in the CoC Program Interim Rule at 24 CFR Part 578. The BoS CoC is one of four Colorado CoCs.
The U.S. Department of Housing and Urban Development (HUD) requires each CoC to select a Collaborative Applicant to fulfill various responsibilities, including but not limited to submitting the CoC's registration, facilitating the competition for CoC funds, preparing and submitting the Consolidated Application, applying for CoC planning funds, and additional responsibilities documented in the CoC's Governance Charter. In 2023, the BoS CoC Governing Board selected the Division of Housing as the BoS CoC's Collaborative Applicant. Additionally, the BoS CoC Governing Board selected the Division of Housing as the Homeless Management Information System (HMIS) Lead Agency. This BoS CoC Team Lead position is primarily focused on the Division of Housing's Collaborative Applicant duties, and serves as a critical bridge to the HMIS team ensuring aligned operations.
The HMIS Manager is responsible for the Balance of State Continuum of Care's portion of COHMIS, including oversight of system operations, compliance with federal HMIS Data Standards, and coordination of reporting requirements for all participating agencies. This position leverages expertise in COHMIS policies and procedures,
data governance, and system functionalities to support providers across the 54 counties that comprise the Balance of State CoC. The HMIS Manager also ensures that Coordinated Entry workflows within COHMIS are implemented and maintained in alignment with federal guidance and local process standards.
The HMIS Manager supervises a team of HMIS Administrators and collaborates with other Continuum of Care HMIS Leads, COHMIS partners, and participating provider agencies to ensure a cohesive, efficient, and compliant system. This position is responsible for ensuring all required federal HMIS reports-including the Point-in-Time (PIT) Count, Housing Inventory Count (HIC), Longitudinal Systems Analysis (LSA), System Performance Measures (SPM), and
Annual Performance Reports (APR)-are submitted accurately and on time. The HMIS Manager also supports Victim Service Providers in the Balance of State CoC with the use of a federally compliant HMIS Domestic Violence Comparable Database.
This position reports to the Balance of State Continuum of Care Director within the Office of Homeless Initiatives.
The primary duties and responsibilities of this position include, but are not limited to:
Ensuring compliance with federal HMIS regulations, Data Standards, and reporting requirements for the BoS CoC's participation in COHMIS.
Leading the analysis and communication of HMIS data to meet federal reporting requirements and support BoS CoC planning, evaluation, and decision-making.
Overseeing configuration, data standards implementation, and submission of all required federal reporting deliverables. Managing and submitting required federal reports, including the PIT, HIC, LSA, SPM, and APR.
Researching and interpreting policy updates and technical specifications issued by HUD and other federal reporting partners.
Collaborating with other CoC HMIS Leads to promote statewide consistency for end users.
Maintaining alignment with COHMIS governance, data quality plans, and reporting frameworks.
Identifying and coordinating system enhancements or configuration updates to improve accuracy, functionality, and compliance.
Providing advanced or escalated technical assistance to BoS CoC HMIS Administrators and participating agencies and staff using COHMIS, supporting the consistent implementation of Policies and Procedures.
Supporting the development, documentation, and implementation of COHMIS and BoS CoC policies, procedures, and data governance practices.
Coordinating with other CoC HMIS Leads to ensure alignment statewide, and provides escalated support for complex data collection, reporting, and Coordinated Entry (CE) workflows.
Guiding the resolution of complex data quality or workflow issues, particularly within CE processes and reporting functions.
Translating technical requirements, Data Standards, and system functionality into clear, actionable guidance for non-technical audiences.
Supporting training content and technical reference materials developed for end users and partner agencies.
Advising the BoS CoC Director on systemic issues or trends impacting data accuracy, compliance, or user experience.
Producing data analyses and summaries to support BoS CoC committees, workgroups, and the governing board.
Translating complex HMIS data into clear, accessible formats that communicate progress, outcomes, and challenges, helping internal and external stakeholders understand system performance and outcomes through data storytelling and visualization
Developing and maintaining standardized reporting templates, dashboards, and performance measures
Supporting CE-related reporting and analysis to inform prioritization, referral processes, and housing placements.
Identifying trends, gaps, or quality concerns and recommending strategies to improve data completeness, accuracy, and usability.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Class Code & Classification Description
H1B5XX - Administrator V
MINIMUM QUALIFICATIONS
Experience Only: Eight (8) years of professional experience in advanced data management, including collecting, cleaning, analyzing, and reporting on data, specifically within the homelessness response or human services field , to support system-level decision-making and performance monitoring.
OR
Education and Experience: A combination of related education in Public Administration, Management, Sociology, Psychology, Political Science, Social Work, Public Health, Public Policy AND experience as described above equal to eight (8) years.
Ensure that the 'Work Experience" section of the application is complete and contains all relevant work experience related to the position that you are applying for.
Applicants must upload their unofficial college transcripts that include the student name, college name, courses completed and/or degree with date conferred with this application, in order to receive credit.
Under the Job Application Fairness Act (SB 23-058), applicants may redact information from certifications and transcripts that identify their age, date of birth or dates of attendance from an educational institution.
Ability to create accessible documents and technical content that follows plain language guidelines with accessibility in mind.
Ability to improvise, adapt, and overcome changing assignments.
Strong verbal and written communication skills.
Ability to take the initiative to solve problems in an innovative manner.
Excellent reasoning, analytical, troubleshooting, and problem-solving ability.
Strong attention to technical detail and accuracy.
Excellent time management skills.
Fluency in Gmail and Google Suite (Docs, Sheets, Slides), Microsoft Office Suite (Word, Excel, Access), and the ability to quickly learn other software systems.
Experience with data collection, analysis, and reporting.
Preferred Qualifications
Experience working with the Colorado Homeless Management Information System (COHMIS).
Knowledge and experience related to State homeless programs.
Extensive experience with project management.
Experience managing and organizing multiple projects at the same time.
Experience developing and maintaining project or program dashboards.
Experience in supervision.
Experience leveraging data visualization software (Tableau, Looker, PowerBI, etc).
Conditions of Employment
You MUST be a Colorado resident (at the time of application) to apply for this position.
Pre-employment criminal background checks will be conducted as part of the selection process.
Applicants must be legally eligible to work in the United States to be appointed to this position. DOLA uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. DOLA does not sponsor non-residents of the United States.
MUST have a valid, unrestricted Colorado drivers license with a safe driving record. A safe driving record requires the following:
No convictions within the last seven (7) years for Reckless driving; Vehicular manslaughter; Driving under the influence (DUI); Two (2) or more driving while ability impaired (DWAI) convictions; One (1) conviction related to bodily injury or death to another person as described in C.R.S. 42-4-239. Eluding the police; or Street racing.
No convictions within the last five (5) years for: Three (3) or more careless driving convictions; or Speeding 20 mph over the speed limit. Two (2) convictions related to distracted driving or use of a mobile electronic device as described in C.R.S. 42-4-239.
No convictions within the last three (3) years for: Three (3) or more moving violations with a total of more than seven (7) points assessed on the license; or Suspension or revocation of driver's license (unless for unpaid child support or other suspension not related to a moving violation).
No requirement of a breath monitoring device, also known as Interlock, to operate a motor vehicle.
Only complete applications submitted by the closing date for this announcement will be given consideration. Failure to submit properly completed documents by the closing date of this announcement will result in your application being rejected.
Applicants may submit a resume, cover letter/letter of interest detailing how their experience and background address the stated minimum and preferred qualifications/competencies of the job and attach to the online application. Applications left blank or marked "See Resume" will not be accepted. Please address every requirement for the position with your experience in your application.
The application may include the following documents that MUST be uploaded at the time of application:
A resume (this is not a substitute for the online application, demonstrating work history)
Cover letter / letter of interest
Transcripts (if using education to meet the minimum qualifications)
DD214 (member-4 form) from applicants that may be eligible for veteran's preference
Comparative Analysis
Current and former employees (transfers, voluntary demotions, and reinstatements) are required to participate in the comparative analysis process through this job posting.
Applications will be reviewed to determine if you meet the Minimum Qualifications (MQs) for the position. Applicants that meet MQ's will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, training and experience review, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants. Be sure your application specifically addresses the requirements as listed in the minimum qualifications. Address your specialized experience, work products, and accomplishments as they relate to the position duties, required competencies and preferred qualifications in order to establish an eligible list for referral to the hiring manager for final consideration.
Supplemental Information
The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.
DOLA is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Melissa Bellew, DOLA ADA Coordinator at melissa.bellew@state.co.us.
Email Address: All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
Biweekly Pay: As of July 1, 2023, all DOLA new hires, including transfers of current state employees and reinstatements of former state employees, will be placed on the biweekly pay schedule. This means you will be paid every other Friday for a total of 26 pay periods over the course of a year. Biweekly pay is also lag pay, meaning you will be paid two weeks after the end of each pay period. Please click here for more information about the move to biweekly payroll.
Technical Assistance: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) please contact NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt to upload (attach) it.
Appeal Rights: An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director. As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgment of the Department's action. For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.
For questions related to this job posting, please reach out to Danielle Milone via email at danielle.milone@state.co.us
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
If you are a current or previous State of Colorado employee, you may be eligible for step pay placement, if hired. Please list your dates of employment and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked and your Employee Identification Number (EIN). Alternatively, you can enter a Social Security Number if you do not recall your EIN:
02
DOLA - I am willing to accept an offer within the posted salary range?
Yes
No
03
DOLA - By clicking "yes" below, I certify that I understand that effective July 1, 2023, all DOLA new hires, including transfers of current state employees and reinstatements of former state employees, will be placed on the biweekly pay schedule.
Yes
04
DOLA - This position MUST have a valid, unrestricted Colorado drivers license with a safe driving record, as defined in the job posting. Please note that a motor vehicle background check will be conducted and falsifying information is grounds for termination, if hired.
I have a valid, unrestricted Colorado driver's license AND a safe driving record, as defined.
I have a valid, driver's license from another state (and the ability to obtain a CO drivers license before hire) AND a safe driving record, as defined.
I do not have a valid, unrestricted driver's license and/or I do not not have a safe driving record, as defined.
05
Please explain your experience with the preferred qualifications in this job announcement. If you have worked within an Homeless Management Information System (HMIS) please expand upon your role.
06
The HMIS Manager is responsible for overseeing system configuration, supporting custom workflows, ensuring high data quality, and meeting federal reporting and compliance requirements. Please provide a written response describing a time you administered, improved, or troubleshot a client-level data system. In your explanation, detail how you evaluated the issue through a data quality or workflow lens, engaged stakeholders, maintained compliance, and implemented changes that improved system performance or reporting accuracy.
07
Rural communities often have unique strengths, constraints, and data needs. Describe how you approach system administration or data support work in rural regions, especially those you are not a part of.
08
Certification and Confidentiality Statement
I certify that:
--I understand that this, my completed Application, the attached Supplemental Questions, and my responses are confidential and that I have neither consulted with others nor received assistance in the preparation, writing, or editing of my responses and the information contained herein is in my own words and was prepared and completed solely by me and only me.
--All the information I have provided herein is true, complete and correct to the best of my knowledge and belief, and is made in good faith.
--I have not communicated the confidential information of this, my Application and the attached Supplemental Questions in any way to other candidates, potential candidates, subject matter experts, or any person.
--I understand that if the confidential information in this, my Application and the attached Supplemental Questions and/or my responses, are found to have been falsified, plagiarized, or shared in any way, I may be disqualified or removed from the position if appointed.
I agree to the terms and conditions of this Certification and Confidentiality Statement.
Required Question
Employer
State of Colorado
Address
See the full announcement by clicking
the "Printer" icon located above the job title
Location varies by announcement, Colorado, --
Website
https://careers.colorado.gov/
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