Executive Administrative Assistant

Cardinal Health • Madison, WI • 4h ago

This position is remote and can be based anywhere within the United States. Candidates must be able to work within EST or CST business hours.

What Administration contributes to Cardinal Health

Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities.

Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues.

Responsibilities

Maintain Vice President's calendar, including but not limited to management of daily schedule, quickly responding to schedule changes, coordinating multiple schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.)

Provides executive administrative support for eight other Vice President level leaders.

Maintain confidentiality of executive communication, projects, and work.

Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings.

Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies.

Coordinate department leadership meetings and arrange catering and transportation when needed.

Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams.

Maintain team organization charts.

Screen incoming calls/inquiries and handle independently where possible.

Other administrative support duties (i.e., functional support during key projects), as assigned.

Qualifications

6+ years of experience, preferred

High School Diploma, GED or technical certification in related field or equivalent experience, preferred

Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts)

Proficient verbal and written communication skills

Proven experience and ability to multitask.

Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants.

Ability to escalate issues when necessary.

Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities.

Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions.

Proficient in Microsoft Office programs and Outlook

What is expected of you and others at this level

Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments

Comprehensive knowledge in technical or specialty area

Ability to apply knowledge beyond own areas of expertise

Performs the most complex and technically challenging work within area of specialization

Preempts potential problems and provides effective solutions for team

Works independently to interpret and apply company procedures to complete work

Provides guidance to less experienced team members

May have team leader responsibilities but does not formally supervise

Anticipated hourly range: $27.00/hr - $42.00/hr

Bonus eligible: No

Benefits: Cardinal Health offers a wide variety of benefits and programs to support health and well-being.

Medical, dental and vision coverage

Paid time off plan

Health savings account (HSA)

401k savings plan

Access to wages before pay day with myFlexPay

Flexible spending accounts (FSAs)

Short- and long-term disability coverage

Work-Life resources

Paid parental leave

Healthy lifestyle programs

Application window anticipated to close: 12/29/2025 *if interested in opportunity, please submit application as soon as possible.

**The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity.

Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply.

Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law.

To read and review this privacy notice click here (https://www.cardinalhealth.com/content/dam/corp/email/documents/corp/cardinal-health-online-application-privacy-policy.pdf)

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