ADMINISTRATIVE ASSISTANT 5
Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/5163363)
Apply
?
ADMINISTRATIVE ASSISTANT 5
Salary
$3,127.00 - $6,136.00 Monthly
Location
Columbia, LA
Job Type
Classified
Job Number
403CCY-215537-GOL
Department
Office of Juvenile Justice
Opening Date
12/08/2025
Closing Date
12/18/2025 11:59 PM Central
Description
Benefits
Questions
About this Job
Office of Juvenile Justice
Swanson Center for Youth-Columbia
132 LA-850, Columbia, Louisiana 71418
https://ojj.la.gov/location/swanson-center-for-youth-columbia
The Office of Juvenile Justice (OJJ) serves youth who have been adjudicated delinquent or Families in Need of Services (FINS). We are responsible for youth assigned to our care by the court system, either for supervision or custody in residential placement or secure care. OJJ also provides services to youth under local court
The Administrative Assistant 5 provides advanced administrative support to the Office of Juvenile Justice. This role requires independent judgment, strong organizational skills, and the ability to coordinate complex office operations. The incumbent serves as a senior-level assistant, often functioning as the primary administrative support for division leadership.
AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Demonstrating Accountability: The ability to relay information correctly and appropriately to connect people and ideas.
Minimum Qualifications
QUALIFICATION REQUIREMENTS:
MINIMUM QUALIFICATIONS:
Four years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168080) .
Job Duties and Other Information
Job Duties:
General Administrative (50%)
Handle sensitive and confidential correspondence and calls, determining appropriate actions.
Provide administrative support, including file management, printing, duplicating, and recordkeeping.
Prepare meeting materials, attend meetings, and transcribe minutes.
Compile records and reports for the ACA Coordinator.
Coordinate escorted leave, furloughs, and court appearances with main control.
Serve as liaison between SCY-C employees and Human Resources.
Assist with new hire packets and applicant screening.
Procurement & Inventory Management (25%)
Create requisitions and manage procurement processes from request to delivery.
Monitor deliveries, resolve non-delivery issues, and ensure quality of materials.
Reconcile LaCarte and petty cash transactions per policy.
Communicate with vendors, contractors, and agency staff regarding orders and changes.
Manage the sale and logging of staff meal tickets.
Timekeeping & Payroll (20%)
Collect and process timesheets in the LA Gov HCM system.
Create prior period adjustments and audit payroll records.
Train and guide timekeepers and employees on timesheet systems (CATS, eCertification, LEO, manual entry).
Generate payroll reports as needed.
Other Duties (5%)
Perform additional tasks as assigned by supervisors or administration.
Attend all agency-mandated training.
Assist with special projects.
Position-Specific Details:
Work Location: This vacancy is located at the Swanson Center for Youth in Columbia, Louisiana.
Appointment Type: Probational, Full-time
Career Progression: This position does not participate in a Career Progression Group.
The Office of Juvenile Justice will receive a list of eligible applicants ONLY from the people who respond to this posting.
The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c) (https://legis.la.gov/Legis/Law.aspx?p=y&d=79264)
How To Apply:
No Civil Service test score or assessment is required to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not beaccepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
For further information about this vacancy, contact:
Garilyn London
OJJ/ Human Resources
Garilyn.London@la.gov
In the supplemental questions section, applicants must authorize the HR Office of DPS/DYS-Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.
The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide (http://www.laworks.net/Downloads/LRS/EmploymentResourceGuide_2018.pdf) .
If you are contacted for an interview, please let us know at that time if you will need special accommodations.
NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check.
This agency participates in the E-Verify system for verification of citizenship and employment authorization.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Are you a current classified employee of the Office of Juvenile Justice serving with permanent status?
Yes
No
02
Are you currently under indictment for a felony charge or have you ever been on probation or sentenced to jail/prison as a result of a felony conviction or guilty plea to a felony charge?
Yes
No
03
If 'YES', give the law enforcement authority (city police, sheriff, FBI, etc.), the offense, place and disposition of case. If 'NO', enter N/A.
04
If you have previous employment in a community confinement center, jail, lockup or prison, the Prison Rape Elimination Act (PREA) requires Office of Juvenile Justice Human Resources to contact those employers prior to hiring any applicant for information on substantiated allegations of sexual abuse or any resignation during a pending investigation of an allegation of sexual abuse. Do you authorize the Office of Juvenile Justice, to contact any of your prior employers, whether listed on your employment application or not, to ascertain information required by the Prison Rape Elimination Act, Part 115 of Title 28 of the Code of Federal Regulations? I understand that prior to any offer of employment by the Office of Juvenile Justice that such information must be obtained. IMPORTANT: I also understand that if I do not authorize such contact, I will not be eligible for employment with the Office of Juvenile Justice. Should I be appointed from this announcement, I also understand that this authorization will remain valid for the duration of my employment with the Office of Juvenile Justice. Questions should be directed to Human Resources as noted in the Supplemental Information section of this job posting.
Yes, I understand. You may contact my employers, past or present.
No. Do not contact my employers, past or present.
05
Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.
I have no experience and/or am uncomfortable accepting direction
I have limited experience or require assistance to accept direction
I can accept direction
I can accept directions and help others improve their ability to accept direction
06
Explain your rating by providing specific and relevant examples in the box below.
07
Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
I have no experience and/or am uncomfortable communicating effectively
I have limited experience or require assistance to communicate effectively
I can communicate effectively
I can communicate effectively and help others improve their communication
08
Explain your rating by providing specific and relevant examples in the box below.
09
Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
I have no experience and/or am uncomfortable demonstrating accountability
I have limited experience or require assistance to demonstrate accountability
I can demonstrate accountability
I can demonstrate accountability and help others improve their ability to demonstrate accountability
10
Explain your rating by providing specific and relevant examples in the box below.
11
Have you ever been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)?
Yes
No
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
Apply
Please verify your email addressVerify Email
