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Executive Assistant

Cotton Holdings • Houston, TX • 6d ago

Executive Assistant

Department: Administrative

Employment Type: Full Time

Location: Houston, TX

Description

The Executive Assistant provides comprehensive administrative and operational support to the C-Suite, ensuring the efficient management of executive priorities, communications, and scheduling. This position requires exceptional organizational, communication, and problem-solving skills, as well as a high level of professionalism and discretion. Acting as a trusted partner to executive leadership, the Executive Assistant facilitates coordination, planning, and execution of key initiatives that advance company objectives.

What You'll Do

Calendar Management: Maintain the schedule, coordinate appointments, meetings, and travel arrangements, ensuring optimal time management and minimal conflicts.

Communication Management: Handle all incoming and outgoing communications, including emails, calls, and written correspondence. Respond promptly to inquiries or direct them to the appropriate parties.

Meeting Coordination: Arrange and organize meetings, conferences, and events. Prepare agendas, collate necessary documents, and take meeting minutes as required.

Information Management: Maintain an organized filing system, both physical and electronic, for important documents, reports, and records related to C Suite Level activities.

Travel Arrangements: Coordinate domestic and international travel arrangements for the C Suite Level and other accompanying personnel, including flights, accommodations, visas, and ground transportation.

Office Operations: Oversee the day-to-day operations of the office, ensuring a professional and welcoming atmosphere. Manage office supplies, equipment, and vendor relationships as needed.

Liaison and Networking: Represent the office with internal and external stakeholders, fostering positive relationships and promoting the C Suite initiatives.

Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion, always maintaining a high level of professionalism.

Project Support: Assist in the execution and tracking of special projects, initiatives, or events under the purview.

Research and Analysis: Conduct research and compile data on various topics, preparing briefs and reports to support the C Suite decision-making process.

Financial Administration: Assist with financial tasks, such as expense reporting, budget tracking, and invoice processing.

Team Collaboration: Work closely with other executives and administrative staff to ensure seamless communication and collaboration across the organization.

What You Bring to the Table

Bachelor's degree in business administration, Communications, or a related field is preferred.

5-10 years of direct experience

Proven experience as an Executive Assistant or in a similar high-level administrative role, supporting senior executives or C-level personnel.

Excellent written and verbal communication skills, with the ability to draft professional correspondence and handle complex communication on behalf of the President.

Strong organizational skills and the ability to multitask, prioritize, and meet tight deadlines in a dynamic environment.

Proficiency in using office software and productivity tools, including Microsoft Office Suite and calendar management software.

Discretion and confidentiality are paramount; must exercise the highest level of professionalism and integrity in handling sensitive information.

Strong problem-solving abilities and resourcefulness to address challenges and find efficient solutions.

Flexibility and adaptability to accommodate changing priorities and ad-hoc tasks.

Demonstrated ability to work independently, take initiative, and anticipate the President's needs.

Benefits

Impactful Work: Make a difference by helping businesses prepare for and recover from disasters.

Collaborative Culture: Work alongside passionate, talented professionals in a fast-paced environment.

Career Growth: Expand your skills and grow within a dynamic, industry-leading company.

Competitive Compensation & Benefits: Enjoy a strong benefits package, including healthcare, retirement plans, and more.

Our Values

At Cotton, we value Action Orientation, Collaboration, and Accountability . We're seeking someone who communicates effectively, makes data-driven decisions, and thrives in our fast-paced, dynamic environment. If you're a results-driven professional with a passion for business development, we'd love to hear from you!

Ready to Apply?

Make an impact and grow with us! Apply today at www.work4cotton.com (https://cottonholdings.pinpointhq.com/en/postings/www.work4cotton.com) to join a team that's transforming the disaster recovery and construction industries.

Disclaimer

This Job Description indicates the general nature and level of work expected of the incumbent(s). It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent(s) may be asked to perform other duties as requested.

Equal Opportunity Employer/Veterans/Disabled

If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact HR at (877) 511-2962.

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