Administrative Assistant - Public Relations

Southern Company • Birmingham, AL • 1d ago

Job Summary:

This position is responsible for providing administrative support to the Alabama Power Public Relations team and will handle timekeeping, expenses, invoicing, PR/PR set-up, and general office support. Additionally, the successful candidate will assist with the creative services tracking system and project management, ensuring contractors and vendor invoices are compliant and billed to the correct client. This is a creative communications team, so strong communication and interpersonal skills are key to success. We are currently operating in a hybrid work model with the expectation of at least four (4) days in the office per week.

Job Requirements:

Perform timekeeping reminders and some administration

Expense management

Manage check requests and invoice processing

Prepare purchase requisitions/purchase orders

Manage mail distribution for department

Work with new employees to set up badges, parking, office space, etc.

Manage contractors and vendor paperwork in various systems

Monitor and assist with creative services tracking system, project management, and monthly reconciliation

Maintain supply room order/accessibility; order and maintain office supplies and submit facilities work orders when needed

Assist with meeting and travel arrangements as needed

Calendar and coordinate department meetings as needed

Understands general accounting processes and POET departmental coding

Other duties as assigned

Job Qualifications (Education, Knowledge, Skills, and Abilities):

High School Diploma or Equivalent preferred

Excellent planning and organizational skills

Exceptional written and verbal communication skills required

Previous secretarial/administrative work experience performed at a high level of proficiency in traditional office skills required

Proficiency in Oracle HCM and Microsoft Office suite required; knowledge of Maximo preferred; ability to quickly learn new digital tools and technology is key to success

Ability to work in a team environment with diverse disciplines and backgrounds

Ability to maintain a positive attitude and a commitment to providing excellent customer service

Demonstrates good time management skills; willing to work with others and/or take on additional responsibilities to meet critical deadlines

Demonstrates behaviors consistent with Our Values - Safety First, Unquestionable Trust, Superior Performance, and Total Commitment

Testing Requirement:

There are two mandatory assessments that must be successfully completed before your application can be reviewed by the hiring management team.

The first assessment, SHL , will be automatically sent to you via email once you submit your application.

If you successfully pass the first assessment, you will receive a link to complete the second assessment, SkillCheck.

Note: Both assessments must be completed within their designated time frames in order to be deemed eligible for consideration.

Alabama Power provides safe, reliable, and affordable electricity to 1.5 million customers across the lower two-thirds of Alabama.

For more information, visit www.AlabamaPower.com and connect with the company on Facebook (Facebook.com/AlabamaPower), Twitter (Twitter.com/AlabamaPower), LinkedIn (Linkedin.com/company/alabama-power), and Instagram (Instagram.com/alabamapower).

Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit www.southerncompany.com .

Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and bene?ts will also be provided during the hiring process.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

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