Administrative Assistant (EntryLevel)

GNYHA Management Corp. • New York, NY • 6h ago

Provide comprehensive administrative support, including managing calendars, answering and directing telephone calls, coordinating internal and external meetings, and handling travel planning and logistics Update, organize, and prepare documents and presentation materials for distribution to internal and external stakeholders Interact with all levels of management across the company, as well as members of other divisions and external organizations, including senior leadership Manage expense reports Create and maintain email distribution lists Provide back-up coverage for the Executive Assistant to the EVP, Health Economics, Finance, and Survey and Outcomes Research Enter data and ensure accuracy of information entered into GNYHA's Salesforce Customer Relationship Management (CRM) Software Take meeting notes, list action items, and follow up with staff to facilitate the completion of outstanding items Provide back-up coverage for reception duties as needed. Work Schedule: A hybrid model with the expectation to work physically in our office Tuesdays and Wednesdays as mandatory in-office days with a third in-office day at your discretion, in coordination with your supervisor and in accordance with the business needs of your department. Proficient with Microsoft 365 applications, specifically Outlook, Word, PowerPoint and Excel Proficient with Zoom and Microsoft Teams for coordinating video conferences Excellent verbal and written communication skills, including the ability to draft and produce grammatically correct, accurate, and complete correspondence Excellent interpersonal skills with an ability to deal with all levels of management Exceptional organizational skills, with the ability to prioritize effectively, determine when to follow up, and recognize when to escalate issues Flexibility in managing an ever-changing workflow, often with competing priorities in a demanding, fast-paced work environment Must be a team player with demonstrated attention to detail, problem-solving skills, and the ability to work independently Bachelor's degree Experience working with a CRM

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