AS Administrative Assistant Project

Turner Construction • Bridgewater, NJ • 5h ago

[TABLE]Position Description: Conduct daily administrative tasks and provide administrative support to a construction site project-based team.Essential Duties & Key Responsibilities:- Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.- Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards.- Daily management of project calendar, meeting schedule, and project contacts. Process expense reports for Project Executive and/or Manager.- Set up process and administer project-specific tools and materials, such as project calendar program, conference rooms, and parking/access cards.- Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents).- Create and maintain project organizational and seating charts.- Coordinate travel reservations, business accommodations, itineraries, and agendas.- Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes.- Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate.- Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities.- In collaboration with Project Manager, establish and maintain protocols for project site visitors.- Promote right environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.- Provide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed.- Conduct project specific orientation and transitions for project staff.- Maintain organized project filing system and coordinate document retrieval schedules.- Order supplies to support project office needs.- Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within project and share recommendations with overall job family.- Assist with special projects and coordinate events.- Other activities, duties, and responsibilities assigned.The salary range for this position is estimated to be $55,000.00 - 65,000.00 annualized, which represents the company's good faith and reasonable estimate of the range of possible compensation at the time of posting. Additionally, Turner Construction provides flexible benefits, including medical, dental, and vision coverage, financial benefits such as a 401(k) plan, Health Savings Account, Flexible Spending Account, wellness benefits, a voluntary legal plan, identity theft, life insurance, short-term and long-term disability coverage.The salary range for this position is estimated to be 0.00 - 0.00 USD annualized.Turner Construction provides flexible benefits, including medical, dental, and vision coverage, financial benefits such as a 401(k) plan, Health Savings Account, Flexible Spending Account, wellness benefits, a voluntary legal plan, identity theft, life insurance, and short-term and long-term disability coverage.In addition to our extensive benefits offerings, we provide paid vacation, wellness/sick time, holidays, paid parental leave, tuition reimbursement, employee referral bonuses, and end-of-year appreciation pay.Qualifications:- High School Diploma or GED and minimum of 1 year of relevant administrative assistant experience in construction, or other related industry, required- College degree and/or relevant administrative skills certification, a plus- High degree of detail, accuracy, and organizational skills- Maintain confidential information- Work with some direction and oversight, and as part of team- Approachable, proactive, positive, and professional

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