A044 Administrative Assistant I, II, III, IV - Denton County

TEXAS DEPARTMENT OF TRANSPORTATION • Denton, TX • 3d ago

Administrative Assistant I or II:Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or frontdesk assistant.Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system asneeded.Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in supportof personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.Prepares and distributes correspondence.Receives, sorts, opens, evaluates content, and distributes mail.Performs other job responsibilities as assigned.Additional duties for Administrative Assistant II:Runs queries and reports in a variety of applications/systems.Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, andtravel arrangements.Additional duties for Administrative Assistant III and IV Include:Reviews information going to the supervisor and highlights important matters; researches and provides additional information as needed; briefs supervisor on background information needed for meetings.Reviews, analyzes and evaluates program content in order to monitor and develop administrative policies and procedures and to identify problems and recommend solutions Additional duties for Administrative Assistant IV Include:Coordinates front office operations to include responding to telephone calls, email, walk in customers, and routing messages.

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