Administrative Assistant, Healthcare Product and Field Operations

NVIDIA • Santa Clara, CA • 15h ago

We are seeking an experienced and passionate Administrative Assistant to provide exceptional executive and organizational support for NVIDIA's Healthcare Product and Field Operations group. This is an opportunity to make a tangible impact at the intersection of AI, healthcare innovation, and human progress - helping leaders accelerate work that improves lives around the world.

The ideal candidate thrives in a fast-paced environment, with a mission to enable leaders and teams to perform at their best. You bring initiative, critical thinking, and a collaborative spirit to everything you do, and you're motivated by the knowledge that your operational excellence helps drive innovation that truly matters.

What You'll Be Doing:

Provide high-level administrative and strategic support to Healthcare Executives, anticipating needs and removing roadblocks before they arise.

Plan, organize, and manage multiple calendars across global time zones with discretion, accuracy, and a dedication to confidentiality.

Organize and manage key meetings, events, and team experiences - from off-sites and celebrations to planning sessions.

Manage domestic and international travel, optimizing itineraries and vendor negotiations to ensure efficiency and cost-effectiveness.

Prepare and reconcile expense reports, purchase requisitions, and related financial documentation.

Develop and maintain meeting agendas, team rhythms, and internal communications, fostering alignment across the organization.

Take detailed meeting minutes, track actions, and follow up to ensure execution on commitments.

Curate and manage presentation and communication content that supports executive storytelling and collaborator engagement.

Lead or support special projects that advance organizational effectiveness or innovation.

Collaborate closely with other administrative partners to ensure seamless operations across NVIDIA Healthcare.

What We Need to See:

12+ years of experience supporting senior executives in fast-paced, global organizations.

B.S./B.A. degree or equivalent experience.

Proven track record of discretion, reliability, and proactive problem-solving in complex environments.

Ways to Stand Out from the Crowd:

Mission-Driven & Professional: Passion for NVIDIA's mission, confident under pressure, and a trusted ambassador for leadership.

Organized & Adaptable: Strong prioritization skills, highly organized, and able to adjust fluidly as priorities shift.

Tech-Savvy: Skilled in AI tools and digital productivity platforms, with mastery of Microsoft Office and Google Workspace.

Collaborative & Communicative: Team-first mindset, excellent written and verbal communication, and strong attention to detail.

Proactive Learner: Self-motivated, resourceful, and eager to adopt new technologies, processes, and best practices.

At NVIDIA, we believe that impact comes from innovation - and that every team member plays a part in shaping a better, more intelligent future. In this role, your organizational excellence and dedication to purpose will help drive advancements that empower healthcare professionals, researchers, and patients worldwide.

Your base salary will be determined based on your location, experience, and the pay of employees in similar positions. The base salary range is 92,000 USD - 149,500 USD for Level 4, and 104,000 USD - 166,750 USD for Level 5.

You will also be eligible for equity and benefits (https://www.nvidia.com/en-us/benefits/) .

Applications for this job will be accepted at least until December 9, 2025.

NVIDIA is committed to fostering a diverse work environment and proud to be an equal opportunity employer. As we highly value diversity in our current and future employees, we do not discriminate (including in our hiring and promotion practices) on the basis of race, religion, color, national origin, gender, gender expression, sexual orientation, age, marital status, veteran status, disability status or any other characteristic protected by law.

NVIDIA

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