Administrative Assistant

ABM Industries • Taylor, TX • 16h ago

Overview

The Administrative Assistant supports the janitorial and facilities management team within the Manufacturing/Semiconductor industry. This role ensures smooth administrative operations, assists with scheduling and compliance, and provides excellent communication between staff, vendors, and ABM leaders and Client leadership.

Benefits: ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Employee Benefits | Staff & Management (https://media.abm.com/wp-content/uploads/AnnualBenefitFlyers/Recruiting%20Flyer%20-%20Staff%20&%20Mgmt.pdf)

Key Responsibilities

Administrative Support:

Maintain records of janitorial staff schedules, attendance, and work orders.

Prepare reports, memos, and correspondence related to cleaning and maintenance activities.

Manage inventory of cleaning supplies and process purchase orders.

Scheduling & Coordination:

Assist in scheduling janitorial staff for daily and special events.

Coordinate with vendors for equipment servicing and supply deliveries.

Compliance & Documentation:

Ensure adherence to health, safety, and sanitation standards.

Maintain documentation for inspections and compliance audits.

Communication:

Serve as a point of contact between janitorial staff, client administration, and external contractors.

Respond to inquiries and resolve minor issues promptly.

Financial Support:

Process invoices, track expenses, and assist with budget monitoring for janitorial services.

Qualifications

Must have a Valid Start Driver's License

High school diploma or equivalent (Associate degree preferred).

1-2 years of administrative experience; facilities or janitorial experience a plus.

Proficiency in Microsoft Office Suite and scheduling software.

Strong organizational and communication skills.

Ability to maintain confidentiality and work in a fast-paced environment.

Desired Skills

Knowledge of cleaning standards and safety regulations.

Customer service and problem-solving abilities.

Familiarity with inventory management systems.

REQNUMBER: 137598

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

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