Office Administrator

Aston Carter • Frankfort, IL • 4h ago

Job Title: Administrative AssistantJob Description

We are seeking a detail-oriented and organized Administrative Assistant to join our dynamic team. The successful candidate will provide comprehensive support in various administrative functions, contributing to the efficiency and growth of our operations.

Responsibilities

Answer and direct telephone calls to appropriate personnel.

Greet customers and vendors in a professional manner.

Assist with accounts receivable and payable, as well as HR-related tasks.

Manage billing processes efficiently.

Provide support with purchasing, equipment and car rentals, and hotel accommodations.

Generate and manage UPS labels.

Maintain an organized filing system, including setting up job folders.

Schedule appointments and interviews with precision.

Compose and send emails as required.

Perform other office tasks as needed to support the team.

Essential Skills

Proven experience in office administration or a related field.

Strong proficiency in Microsoft Office, particularly Word and Excel.

Excellent clerical skills, including billing and data entry.

Prior experience in purchasing assistance.

Ability to collaborate effectively with team members.

Exceptional organizational skills with attention to detail.

Strong typing and math skills.

Ability to prioritize and multitask in a fast-paced environment.

Additional Skills & Qualifications

Experience with Microsoft Access or a similar database is a plus.

Outstanding customer service and administrative assistance capabilities.

Problem-solving skills with a proactive approach.

Work Environment

This role is based in a small office attached to a manufacturing warehouse. The work environment is friendly and stable, with many long-term employees. The company is busy and growing, offering excellent opportunities for personal growth and increased responsibilities.

Job Type & Location

This is a Contract to Hire position based out of Frankfort, IL.

Pay and Benefits

The pay range for this position is $22.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Frankfort,IL.

Application Deadline

This position is anticipated to close on Dec 19, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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