Summary We are seeking a Administrative Officer for the Department of Nursing Geriatrics and Extended Care Services, at the Carl T. Hayden VA Medical Center in Phoenix, AZ. Responsible for coordinating and monitoring all administrative programs within Nursing and serves as a key advisor to leadership. The incumbent applies analytical and evaluative methods, along with specialized management principles, to support clinical operations and ensure compliance with VA policies and regulatory requirements. Responsibilities Coordinates and monitors administrative operations for Nursing GECS, ensuring alignment with VA policies and clinical directives. Develops and implements internal procedures to improve efficiency and compliance. Advises the Chief of Nursing GECS and other leadership on administrative, financial, and personnel matters. Participates in budget planning, formulation, and execution; monitors fund control points and reconciles expenditures. Tracks and ensures compliance with all mandatory regulatory and licensing requirements. Prepares reports, data summaries, and briefings for leadership and external regulatory agencies. Supports accreditation readiness and compliance with agencies such as JCAHO, OIG, OSHA, and CDC. Serves as Contracting Officer's Representative (COR) for equipment and service procurements. Prepares and reviews procurement documentation, including purchase orders and cost justifications. Manages HR-related functions such as licensure tracking, personnel file maintenance, and organizational support. Coordinates responses to audits, investigations, and inquiries from internal and external stakeholders. Establishes internal controls and tracking systems for deadlines, reports, and departmental actions. Work Schedule: Full-Time, 40 hours a week, Monday - Friday 7:00 am to 3:30 pm Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD144320 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Benefits of Working as an Administrative Officer for Nursing at the VA Play a vital role in supporting the care of Veterans-America's heroes-by ensuring the smooth operation of nursing and extended care services. Contribute to a healthcare system that values service, integrity, and excellence. Competitive salary, federal retirement, health insurance, and generous paid leave. Supportive, team-oriented environment that values employee wellness and flexibility. Contribute to accreditation readiness and quality improvement initiatives. Work in a structured, policy-driven environment with opportunities to innovate and improve systems. Gain broad experience in budgeting, HR, procurement, compliance, and healthcare administration. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/15/2025. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Managing administrative operations, including budget formulation and execution, procurement oversight, and applying management analysis techniques to improve organizational efficiency. Working with human resources processes, supporting organizational changes, and ensuring compliance with regulatory requirements. Preparing reports, maintaining data systems, and advising leadership on program direction and resource needs. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completed a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or an LL.B. or J.D. in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 1 full year of graduate level education. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify. You will be rated on the following Competencies for this position: Attention to Detail Decision Making Reasoning Self-Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary in nature. There are occasions when the incumbent will be required to walk to different areas of the facility while performing their duties. Work is typically performed in an adequately lighted and climate-controlled office. May require occasional travel. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
