Administrative Program Specialist A-EC
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Administrative Program Specialist A-EC
Salary
$3,127.00 - $6,136.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
LDOE50353319-120325EL-EC
Department
Education-State Activities
Opening Date
12/04/2025
Closing Date
12/14/2025 11:59 PM Central
Description
Benefits
Questions
About this Job
This position is located in Baton Rouge, LA
Office of Early Childhood Operations
Job Focus Area
Ready to be the essential administrative anchor for programs that shape the futures of Louisiana's children? Join the Office of Early Childhood - EC Finance team, where you'll help ensure the operational and fiscal integrity of our statewide early learning initiatives. This critical position supports all work related to budgets, audits, and purchasing for the entire Office of Early Childhood. By leading procurement processes and developing internal administrative procedures, this role directly contributes to the effective and transparent delivery of services that impact thousands of families across the state.
Applicants with the following experience are encouraged to apply:
Experience processing all procurement and purchasing transactions for a division in accordance with state procurement guidelines.
Skill in maintaining accurate tracking systems for procurement monitoring and completing monthly reconciliation.
Demonstrated ability to coordinate effectively with team members to gather information to complete purchase requests.
Expertise in comprehensive office management tasks, including inventory tracking , coordinating with IT for office equipment , and managing calendars/scheduling.
Someone who can thrive independently, developing new internal policies and procedures to improve workflow and establish procurement processes for a division.
Candidates with the following skills and competencies are encouraged to apply:
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Using Data: The ability to use relevant and valid data to inform a recommendation for action.
Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
Acting Decisively:The ability to make decisions quickly and effectively.
Acting with Ethics and Integrity:The ability to be consistent, honest, and trustworthy steward of State resources.
Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
Managing System:The ability to predict and manage the effects of actions on interrelated or interacting components of a team, department, or organizations.
Managing Time:The ability to control your time to increase effectiveness, efficiency, or productivity.
Working with Financial Information:The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization.
Minimum Qualifications
Three years of experience in administrative services; OR
Six years of full-time work experience in any field; OR
A bachelor's degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090) .
Job Duties and Other Information
Job Duties:
As an Administrative Program Specialist A you will perform responsible duties related to:
Process all procurement and purchasing transactions for the Division.
Provide all financial reports needed by the Early Childhood (EC) staff.
Acquire necessary signatures for reimbursements, invoices, and executive requisitions.
Assist with inventory tracking for the entire ECE team as well as order, stock, and manage office supplies.
Manage calendars, schedule meetings, and handle correspondence.
Assist with coordinating division events, conferences, and team meetings.
May serve as back-up for travel and/or time and attendance entry
Position-Specific Details:
Appointment Type: Probational, Promotional, or Job Appointment. The person hired for this position is expected to regularly report to the Baton Rouge office. Current permanent classified state employees may be required to accept a probationary appointment, if selected.
Career Progression: This position does not participates in a Career Progression Group.
Work Schedule: Work hours are Monday - Friday. Work hours will be determined.
Compensation: The salary offered will be determined based on qualifications and experience.
**Note regarding the advertised pay range: The maximum amounts listed are the maximum salary amounts a person can make over their career andnot the maximum amount we are allowed to pay a new hire .
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy contact:
Louisiana Department of Education - Human Resources
PO Box 94064
Baton Rouge, LA 70804
ldoejobs@la.gov
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service.
Yes
No
02
Do you have experience handling all purchasing and procurement for a team or division, including creating official documents like Purchase Orders (POs) and ensuring state/federal guidelines were followed?
Yes
No
03
If you answered YES to the previous question, please describe your experience including the number of years. Reference this experience from your application (not resume). If you answered NO, enter "N/A".
04
Do you have experience generating financial reports and independently managing a purchasing card or credit card reconciliation process on a monthly basis?
Yes
No
05
If you answered YES to the previous question, please describe your experience including the number of years. Reference this experience from your application (not resume). If you answered NO, enter "N/A".
06
Can you describe a time when you were responsible for developing new administrative policies or procedures to make a team's workflow more efficient?
07
Do you have experience overseeing general office administrative functions for a team, such as inventory tracking, scheduling, and coordinating with IT/maintenance?
Yes
No
08
If you answered YES to the previous question, please describe your experience including the number of years. Reference this experience from your application (not resume). If you answered NO, enter "N/A".
09
Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
I have no experience and/or am uncomfortable communicating effectively
I have limited experience or require assistance to communicate effectively
I can communicate effectively
I can communicate effectively and help others improve their communication
10
Explain your rating by providing specific and relevant examples in the box below.
11
Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.
I have no experience and/or am uncomfortable displaying professionalism
I have limited experience or require assistance to display professionalism
I can display professionalism
I can display professionalism and help others improve their ability to display professionalism
12
Explain your rating by providing specific and relevant examples in the box below.
13
Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity.
I have no experience and/or am uncomfortable managing time.
I have limited experience or require assistance to manage time
I can manage time
I can manage time and help others improve their ability to manage time
14
Explain your rating by providing specific and relevant examples in the box below.
15
Are you a current employee of the Louisiana Department of Education? please note: Teachers and other employees of the school system are not considered employees of the LA Department of Education:
Yes
No
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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