Administrative Office Manager

Sevita • Indianapolis, IN • 4h ago

Mentor Community Services , a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You'll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived.

SUMMARY

The Office Manager is a full time position and is considered supervisor, non-exempt and paid by salary. Responsible for supervising administrative and support services for a larger state or multi-state business unit.

This position may supervise Office Coordinators and other support positions. Responsible for general administrative support, office management, and may be responsible for supervision of processing activity including purchasing, accounts payable, accounts receivable, payroll, and information technology.

Generally works full-time in a supervisory and professional capacity, and may perform limited clerical or processing duties. This employee works at the state or operating group office level.

ESSENTIAL JOB FUNCTIONS

To perform this job successfully, an individual must be able to satisfactorily perform each essential function listed below:

Office Management:

Organizes, manages and maintains physical office space; corresponds with landlord as required.

Clerical: Responsible for supervision and oversight of clerical functions including scheduling, data collection, communications and mail; supports operating group and state management teams including operations, quality improvement, human resources and finance.

Maintains systems for current licenses, leases, contracts and agreements.

Maintains and manages data bases and mailing lists; maintains organizational charts.

Arranges events and meetings for management team.

Human Resources:

Supervises administrative support positions to include hiring, orientation, training, scheduling, evaluation and discipline and termination.

Employee Safety: Oversees office compliance for employee safety workers' compensation programs and OSHA compliance.

Oversees data collection and processing of payroll for office employees; on-boards employees; manages employee background check system.

Procurement:

Approves and orders supplies and equipment for operating group and/or state office; manages spending for budgetary compliance.

Orders, distributes and manages inventory of gas and company purchasing cards.

Accounts Payable:Manages local accounts payable processing; handles vendor relations

Assists with travel and hotel arrangements.

Information Technology:

Support: Acts as liaison with IT department; assists with local troubleshooting

Manages or assists with technology set-up for operating group and/or state office.

Orders, distributes, and manages inventory for employee computers, Purchase cards, and other IT equipment

Other:

Performs other related duties and activities as required.

SUPERVISORY RESPONSIBILITIES

Supervises administrative and support staff

Minimum Knowledge and Skills required by the Job

The requirements listed below are representative of the knowledge, skill, and/or abilities required to perform the job:

Education and Experience:

Associates degree in related field.

1-3 years of administrative and supervisory experience. Proficiency in accounting and basic computer skills and applications are required.

Certificates, Licenses, and Registrations:

Current driver's license, car registration and auto insurance if driving on the behalf of the Company.

Physical Requirements:

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

AMERICANS WITH DISABILITIES ACT STATEMENT

External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job functions either unaided or with assistance of a reasonable accommodations to be determined on a case by case basis through the interactive process.

Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.

We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.

As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.

Sevita

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