Venango County Director of Finance & Management Services
Full-Time, Exempt
Venango County Fiscal Office
Venango County Courthouse Annex
SALARY COMMENSURATE WITH EXPERIENCE AND EDUCATION
OVERALL OBJECTIVE OF JOB
To direct, supervise and monitor the County's financial planning, accounting, and auditing procedures, promote decentralizing financial management, including short and long range prudent financial planning and capital improvements; serve as a liaison between the Commissioners, Treasurer, Auditors and others involved in the fiscal operations of the County. Directs and supervises the following departments: Finance, Management Information Systems (MIS), Assessment, and Tax Claim Bureau. Maintains close continuing relationship with elected officials in financial matters. Directs and supervises the work of all financial support personnel.
ESSENTIAL FUNCTIONS OF JOB
Develops the County's annual operating and capital budgets. Presents proposed budget at public meeting in both draft and final versions. Prepares annual budget narrative for review. Prepares and publicly presents budget transfers and amendments in accordance with County Code to the Board of Commissioners for approval.
Develops and updates a multi-year operating and capital budget as required.
Responsible for the overall financial maintenance and reporting of all County funds. Develops monthly financial budget to actual reports and monitors the percentage of budget utilized. Identifies problem areas and takes immediate action to resolve financial issues, assuring a stable structure within the county.
Develops and oversees all budget, financial policies and procedures to ensure their efficiency and economic feasibility.
Assures compliance with all federal, state and local accounting principles, procedures and financial recordkeeping requirements.
Manages the County's purchasing and inventory control procedures and maintains the inventory for all property and assets of Venango County.
Develops and maintains the County strategic plan that oversees the implementation, integration and maintenance of the financial software within the County.
Maintains a close continuing working relationship with the Human Services Fiscal Staff, Treasurer's, Internal Auditors' and Tax Assessment offices and all County department heads and elected officials about financial management matters to ensure an efficient, sound financial program.
Maintains a communication structure to effectively provide the Commissioners with adequate information while limiting their day-to-day involvement.
Institutes policies and procedures to assure maximum reimbursement and proper recording and monitoring of federal/state funding sources for County programs.
Analyzes and conducts studies of economic, business and financial conditions and their impact on the County's revenue and capital investments. Evaluates the cost/benefit of an annual tax anticipation note. Monitors County debt structure to include possible financing and refinancing opportunities and ensures all filing with regulatory bodies.
Implements and monitors all vendor contracts to assure compliance and consistency with County goals and financial resources through the Munis system.
Establishes working relationship with vendors and develops procedures for verification and approval of purchases within the County.
Oversees the County annual external audit process to include supervision of the keeping of detailed accounting records, monies and provides timely interaction, required reconciliations, reconciliation and analysis of general ledger accounts and reports to the auditors to produce a financial statement, in accordance with GAAP, regarding Venango County's financial position.
Prepares and reconciles the County's SEFA and ensures regulations are implemented in order to prevent any findings within federal programs.
Develops and maintains internal control functions to ensure efficient and effective financial management.
Composes letters and correspondence on behalf of Commissioners regarding financial issues.
Conducts fiscal research and aids Commissioners and staff regarding financial decision making and special projects.
SUPERVISION RECEIVED
Reports directly to the Board of Commissioners. Receives little instruction or supervision from the Board of Commissioners in carrying out daily duties. Maintains an administrative, liaison, and coordinative relationship with the County Administrator and the Human Resources Director consistent with the goals of the County Commissioners.
SUPERVISION GIVEN
Supervises the following departments: Finance, MIS, Tax Claim Bureau and
Assessment. Directs and supervises the work of financial support personnel. Provides technical assistance on financial and regulatory matters to the Human Services Administrator and the Human Services Fiscal Director.
QUALIFICATIONS
A. EDUCATION AND TRAINING
Bachelor's degree in accounting and proficiency in computer systems and financial software required. Master's degree in public or business administration, certified public account preferred.
B. WORK EXPERIENCE
Six to nine years' progressive experience in senior level financial administration and management procedures in the public sector, a thorough knowledge of accounting systems, and some supervisory experience, or any combination of education and experience that provides an equivalent level of skills, knowledge and abilities.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
Must be able to speak and understand the English language and to follow oral and written instructions.
Must possess effective oral and written communication skills.
Must possess initiative and problem-solving skills.
Must possess ability to function independently, have flexibility and personal integrity and the ability to work effectively with staff, vendors, management and others.
Must possess technical knowledge of operating personal computers and financial software and information systems.
Must possess the ability to make independent decisions when circumstances justify the same.
Must possess considerable knowledge of the principles and practices of all areas of general accounting, cost accounting and public administration, particularly County government.
Must possess knowledge of all applicable federal, state and County laws affecting financial and accounting matters.
Must possess the ability to analyze, evaluate and recommend action, changes and improvement to fiscal policies, procedures and practices within the County.
Must possess the ability to plan, direct, delegate and supervise work and staff of department for effectiveness and maximum efficiency of financ
