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Accounts Payable Supervisor/Manager

Robert Half • Freehold, NJ • 2h ago

Description

Leadership & Department Support

Serve as an extension of the Controller, providing support across all departmental needs.

Lead, manage, and mentor a team of three Accounts Payable staff to ensure accurate and timely processing.

Establish and maintain standards for financial data quality, reporting accuracy, and compliance with internal policies.

Oversee the creation, organization, and ongoing maintenance of SOPs for the Accounts Payable division, ensuring all cross-department workflows are clearly documented.

Accounts Payable Operations

Manage the full AP cycle, including vendor payments, contractor payments, and international transfers.

Process vendor payments using the approved weekly payment schedule, as well as urgent payments when necessary.

Pay U.S. and international contractors via wire transfer or other approved payment systems.

Oversee international payroll-related money transfers and ensure secure handling of global payments.

Implement and maintain best practices for AP operations, banking processes, and fraud-prevention protocols.

Support continuous improvement efforts to enhance AP efficiency and scalability.

Billing, Invoicing & Collections

Manage billing and invoicing across Amazon Vendor Central, retail clients, and wholesale partners.

Execute billing and payment processes that align with the company's financial strategy.

Ensure timely and accurate collections to support cash-flow objectives.

Reconcile vendor accounts and resolve discrepancies quickly and accurately.

Process refunds for rebates and product returns.

Credit Card & Expense Management

Ensure corporate credit card accounts are reconciled and paid on time.

Collaborate with department heads to gather required documentation and resolve credit card-related issues.

Open new credit card accounts and implement best practices for managing card programs, including point systems.

Track year-to-date expenses and analyze spending trends year-over-year.

Compliance, Reporting & Systems

Prepare and review U.S. state tax reports and support general compliance activities.

Lead the design, implementation, and rollout of AP process improvements and system enhancements.

Maintain and optimize AP and banking systems to support departmental growth.

Shop and evaluate business insurance options annually and present recommendations for leadership review.

Benefits:

Medical, Dental, Vision

Paid time off

401k

Requirements

You have 2+ years of proven experience as an AP Manager or equivalent role

Experienced in overseeing AP process redesigns and technology implementations that enable operational scalability.

Experience using QuickBooks for accounts payable and financial operations.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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