Admin Asst Senior/Intermediate Healthcare
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How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The Department of Obstetrics & Gynecology is seeking a qualified candidate to provide a full range of administrative assistance and high-level support to multiple OBGYN faculty leaders engaged in a global health project. This project engages University of Michigan faculty in training, education, and clinical activities to support the development of OBGYN training programs in Rwanda, East Africa.
The qualified candidate will be an integral partner for our faculty's complex administrative needs. This position will support the University of Michigan OBGYN faculty with leadership roles in the CIRHT (Center for International Reproductive Health Training)-Rwanda project.
This role requires a willingness to tackle challenges involved in providing administrative support for international projects, including coordinating meetings across time zones and supporting international budget reimbursements. Respectful communication with partners from different countries and cultures is essential.
Of note, no international travel is expected in this role.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings
Responsibilities*
Administrative Support:
Work with division, department and Medical School to ensure departmental and school deadlines are met
Write memos and letters on behalf of the faculty
Manage, submit and track expenses and reimbursements
Maintain confidential documents; file, copy, scan, and mail documents and materials as needed
Transcribe dictated letters, manuscripts, grants and other deliverables
Order necessary office supplies and equipment and draft routine correspondence
Maintain curriculum vitae for faculty, including bio sketches
Set agendas, secure room reservations and catering for faculty events/meetings
Organize, plan and conduct various events as requested
Help create and maintain orientation materials for new faculty
Calendar and Meeting Management:
Maintain calendars in Microsoft Outlook and facilitate timely schedule
Coordinate arrangements for on- and off-site meetings, trainings and conference calls
Plan annual retreats and other special events hosted by faculty leaders
Prepare agendas, take detailed meeting minutes and distribute materials for various meetings
Comprehensive Travel Support:
Make travel arrangements and itineraries for faculty, visiting speakers and faculty recruits
Ensure that documentation is up to date for international travel i.e. Visas, letters of invitation, etc.
Arrange transportation, hotel accommodations, and conference registration.
Required Qualifications*
Senior Level
Bachelor's degree or equivalent combination of education and experience.
At least 4 years of progressively responsible professional experience
Previous experience providing administrative support, preferably in a healthcare setting.
Excellent attendance and punctuality
Must be able to work independently as well as part of an integrated team.
Proven ability to effectively prioritize, multitask, and adapt as priorities shift.
Excellent organizational skills and attention to detail, deadlines, and policy compliance
Must be proficient in Microsoft Office applications
Intermediate Level
Bachelor's degree or equivalent combination of education and experience.
At least 2 years of progressively responsible professional experience
Excellent attendance and punctuality
Must be able to work independently as well as part of an integrated team.
Proven ability to effectively prioritize, multitask, and adapt as priorities shift.
Excellent organizational skills and attention to detail, deadlines, and policy compliance
Must be proficient in Microsoft Office applications
Desired Qualifications*
Previous experience working in an academic medical institution or similar setting
Previous experience providing administrative support to leaders and/or faculty
Familiarity with LEAN processes and principles
Knowledge of Michigan Medicine's policies and procedures is a plus
Proven ability to build professional relationships with faculty is desired.
Work Schedule
This is a part-time position.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
Underfill Statement
This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
Job Detail
Job Opening ID
271468
Working Title
Admin Asst Senior/Intermediate Healthcare
Job Title
Admin Asst Sr Healthcare
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Hybrid
Mobile/Remote
Full/Part Time
Part-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Medical School
Department
MM CIRHT - Ctr Int Repro Hlth
Posting Begin/End Date
12/03/2025 - 12/24/2025
Career Interest
Administration
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