Administrative Assistant

Lockheed Martin • Huntsville, AL • 1h ago

Description: - Performing normal office functions such as setting up and maintaining files, maintaining calendars, provide phone coverage, interviewing callers and making proper referrals, arranging and support on-site and offsite meetings to include video teleconferences and Microsoft Teams meetings, conferences, and associated catering

Arranging travel plans for assigned group and preparing expense reports

Receiving, referring and answering mail

PowerPoint chart/agenda production and reproduction

Maintaining team rosters and organizational charts

Act as the program's employee engagement lead by developing new and innovative ways to engage with employees including hosting monthly meetings and requesting employee feedback

Assist with coordinating volunteer support for program events by managing volunteer lists and sending communications regarding logistics

Supporting morale and diversity events within the facility

Providing backup and fill-in for the VP and site director's administrative assistant during absences.

Supporting customer relations and interfacing including customer visits and meetings, setup of meetings, and coordination of badge access and visit requests with LM Security.

Basic Qualifications:

Previous Administrative Assistant experience.

Proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, and Word.

Experience managing emails, calendars, and schedules.

US Citizenship is required with the ability to obtain and maintain a Secret security clearance.

Desired Skills:

Experience with managing and/or assisting employee

morale events including maintaining budget.

Strong verbal and written communication skills

At least three years of administrative office or related

experience.

Experience managing distribution lists and sending large scale communications

Experience managing Outlook calendars

Experience setting up, coordinating and running telecom meetings via Microsoft Teams

Working knowledge of VTC systems

Experience with Concur expense reporting tool

Experience with Lockheed Martin administrative systems and processes including LM Procure to Pay (P2P) system

Ability to collaborate and work effectively in a diverse team environment

Effective time management skills, ability to organize and prioritize work assignments, and attention to detail

Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration.

Clearance Level: Secret

Other Important Information You Should Know

Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.

Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.

Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.

Schedule for this Position: 9x80 every other Friday off

Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.

The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.

At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.

With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.

If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.

Experience Level: Hourly/Non-Exempt

Business Unit: SPACE

Relocation Available: No

Career Area: Administrative

Type: Full-Time

Shift: First

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