Administrative Assistant

Robert Half • Albany, NY • 8h ago

Description We are looking for an experienced Administrative Assistant to join our team in Albany, New York. In this long-term contract position, you will play a vital role in supporting daily office operations and ensuring efficient workflow across various administrative tasks. The ideal candidate will excel in organizational skills and possess a proactive approach to managing correspondence, scheduling, and clerical responsibilities.

Responsibilities:

Organize and distribute incoming and outgoing mail, ensuring all correspondence is accurately formatted and filed as needed.

Prepare official documents for review and signature, maintaining consistent use of office letterhead and standards.

Provide clerical support for staff, including tasks such as scanning, photocopying, and filing.

Manage travel arrangements, including preparing forms, maintaining logs, and coordinating approval processes.

Schedule and coordinate appointments, meetings, and webinars using platforms like Zoom or Teams.

Maintain and implement office policies to ensure smooth daily operations while resolving minor operational issues.

Track and follow up on ongoing projects to ensure timely completion and efficient information flow.

Serve as a point of contact for organizing and expediting office procedures and communication.

Support the Executive Director and team with administrative needs, prioritizing tasks to meet deadlines. Requirements - Proven experience as an administrative assistant or in a similar role.

Strong organizational and time-management skills with attention to detail.

Proficiency in office software and tools, including Microsoft Office Suite and virtual meeting platforms.

Excellent written and verbal communication abilities.

Ability to handle multiple tasks simultaneously in a fast-paced environment.

Familiarity with clerical duties, including document management and data entry.

Detail-oriented approach and ability to maintain confidentiality.

Experience coordinating schedules and managing travel arrangements is preferred. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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