Administrative Assistant 2Information Resources

SUNY Cortland • Cortland, NY • 6h ago

Work schedule is Monday through Friday 8:00 a.m. to 4:30 p.m. Administrative Support Perform and/or coordinate administrative support activities for the Information Resources Office, the associate vice president for information resources, and other Information Resources directors as needed. Schedule meetings, prepare materials for scheduled meetings, perform word-processing functions, take meeting minutes, answer phones, and file. Review incoming and outgoing correspondence, providing feedback as needed; draft correspondence and minutes as requested. Maintain calendar for AVP and conference room. Maintain adequate office supplies. Maintain confidential personnel records, i.e., staff evaluations, performance evaluations, performance programs, renewals, etc. Support the AVP in tracking/reports of staff salaries, time, telecommuting requests, Also Receives associated with Recall, and incident staff enrollment. Track Center for Professional Development points and ITEC points. Respond to basic IR questions as needed. Supervise any assigned work study students. Assist AVP and IR Directors with budget preparation and report generation. Process travel arrangements, paperwork, and reimbursements for the AVP and other IR staff, as needed. Prepare statistical reports tracking budgets. Support and assist Networking and Telecommuting procurement, budgeting, managing of purpose requisitions, and on-going bills when needed. Work with the online computer hardware and software request system to process departmental recharges through journal transfers and invoices. Ensure personnel files are created and maintained according to office procedures and compliance regulations. Permanent Competitive Appointment Options: Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the list for this title, you will receive a canvass letter via email. You must record your response via NY.gov and follow instructions in the canvass email. 70.1 Transfer: Candidates must have one year of permanent competitive or 55b/c service in one of the following titles: Program Aide, Library Clerk 3, Office Assistant 3, OA 3 Calculations, OA 3 Human Resources, or Administrative Assistant 2. Demonstrated ability to manage time effectively Effective oral, written and presentation skills Demonstrated knowledge of Microsoft Word, Excel and PowerPoint Demonstrated interpersonal skills to work effectively with faculty, staff and students Demonstrated ability to solve problems and organize work Demonstrated budgetary development and management experience Demonstrated attention to detail Demonstrated knowledge of standard office procedures Demonstrated ability to maintain confidentiality Three years of experience in administrative support which includes use of office software such as Excel, Outlook, PowerPoint and WORD Customer service and business writing experience

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