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Administrative Assistant 2 - Veterans Services

Idaho Division of Human Resources • Boise, ID • 16min ago

Posting Begin Date: 2025/12/03

Posting End Date: 2025/12/10

Category: Administrative Asst

Sub Category: Office and Administrative Support

Work Type: Full Time

Location: Boise, ID, United States

Minimum Salary: 23.80

Maximum Salary: 23.80

Pay Rate Type: Hourly

Description

State of Idaho Opportunity

Idaho Division of Veteran Services - Caring for America's Heroes

Applications will be accepted through 4:59 PM MST on the posting end date.

The Idaho Division of Veterans Services (IDVS) is recruiting for a full-time Administrative Assistant 2 opening at the State Veterans Home in Boise.

This position will perform complex secretarial, office administration, and public relations assignments and perform related work.

Starting wage: $23.80 + depending on experience

Example of Duties

· Performs complex secretarial, office administration, and public relations assignments.

· Coordinates appointments and manages/updates calendar for supervisor

· Provides complex administrative support which may include preparing and delivering presentations, maintaining department data, preparing and distributing department documents.

· Coordinates administrative activities requiring frequent contact with executives, the public, other agencies and governmental officials.

· Researches, analyzes, and compiles information to prepare reports, budgets, handle complaints, or resolve problems.

· Composes correspondence for supervisor on own initiative or from general instructions and formats/@types a variety of executive, sensitive, confidential, official and/or legal documents.

· Responsible for financial transactions such as reconciling credit card purchases and other bookkeeping records.

· Purchase and order supplies and other inventory needed.

· Organizes and maintains files, including creating and maintaining confidential department/employee/client files.

· Preparing content for standard web pages, websites, and related directories.

· Screens calls, visitors, and e-mails.

MINIMUM QUALIFICATIONS

Good knowledge of:

· Office support functions including word processing, filing, composing a variety of business documents and reception

· Researching, compiling, and summarizing data for reports

Experience:

· Interpreting, applying and explaining complex information such as regulations, policies or services

· Independently solving problems/performing liaison activities in a work setting

· Coordinating activities requiring complex arrangements

MINIMUM QUALIFICATION SPECIALTIES

Some knowledge of:

· Financial record keeping

· Supervisory practices

· Organization of electronic or print news media

· State and local government organization structure

Good knowledge of:

· Legal terminology

· Organizational awareness

· Teamwork Investigative procedures

Experience:

· Public relations

· Composing official correspondence

· Research papers and other complex documents

· Taking minutes

· Providing administrative support to an administrator director, or senior staff member

· Designing manual & automated record management systems

· Using Microsoft Excel for complex data analysis

· Using Power Point

· Using Publisher/Adobe Illustrator

· Using Microsoft Word, Outlook and Excel

· Using Microsoft Word at the advanced level

· Ability to: Type at the rate of 50 words per minute

· Operate Microsoft Word at the rate of 40 words per minute

DESIRABLE QUALIFICATIONS

· Excellent communication skills

· Ability to work under pressure and meet deadlines

· Ability to maintain strict confidentiality

WE OFFER EMPLOYEE BENEFITS BEYOND COMPARE:

· Excellent low-cost Health, Dental and Vision insurance (https://ogi.idaho.gov/benefits-plans/)

· Participation in one of the nation's best state retirement systems PERSI Retirement (https://www.persi.idaho.gov/Members/base_plan.cfm)

· Generous vacation and sick leave accrual beginning as soon as you start

· Paid parental leave

· Eleven paid holidays a year

· Multiple retirement plans, including an optional 401k & Deferred Compensation plans

· Group Life Insurance/Disability Insurance/Supplemental Life Insurance (https://ogi.idaho.gov/life-disability/)

· Employee Assistance Program (https://ogi.idaho.gov/counseling/)

· Flexible Spending Accounts (https://ogi.idaho.gov/flexible-spending-accounts/)

· Wellness programs

· Robust ongoing training opportunities

· Benefits Summary (Download PDF reader) (https://ogi.idaho.gov/)

Questions?

Contact Taren Gray at 208-780-1620 or[email protected]

Clearance:

The Idaho Division of Veterans Services requires applicants to pass a criminal history background investigation after a conditional offer of employment.

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