Administrative Assistant - UPMC East

UPMC • Monroeville, PA • 4h ago

UPMC East is currently hiring a fulltime Admin Assistant to join our team!

Whether you're looking for a collaborative team setting, excellent work-life balance or experience with an industry leader, our Admin Assistant opportunity offers many ways for you to get involved!

UPMC East is currently seeking an organized and detail-minded individual to fill a fulltime Administrative Assistant role. This position will be scheduled Monday thru Friday - 8 am to 4:30 pm.

UPMC offers a competitive benefits package and an opportunity to continue to grow professionally from both a technical and managerial standpoint.

Candidates will be placed into the appropriate job title/salary grade based on experience and education.

Apply today to see where your career can go!

Purpose:

Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments.

Responsibilities:

Under general direction, provides varied administrative support to a department or group of professionals.

May make travel arrangements.

Maintains various accounting and budgetary records (i.e., completes expense reports).

Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).

Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.

Orders office supplies and maintains office equipment.

Answers, screens, and routes incoming calls and messages.

Greets, screens, and directs visitors to appropriate staff member.

Reviews administrative procedures and interprets them for employees.

Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).

Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).

Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

High school diploma or equivalent

Three years of experience in an administrative support role

Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software

Ability to use applicable MS Suite products

Working knowledge of business processes and procedures

Knowledge of basic accounting and financial principles and functions

Ability to analyze data and use basic reasoning skillsLicensure, Certifications, and Clearances:

Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran

UPMC

Go to Apply

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