Short Description
Bowman has an opportunity for a Administrative Services Manager to join our team in Chesterfield, MO.
At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That's why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.
Purpose
Manage administrative processes to support operations teams in multiple offices, through all phases of business.
Responsibilities
Leadership and Direction
Receive broad guidance from senior-level management relating to overall key objectives, critical issues, new concepts, and policy matters and general parameters for execution. Manage people and processes to ensure effective execution. Review work produced by staff for quality assurance.
At the Operational and Company Level
Serve as liaison to Human Resources, Accounting, IT, and Marketing Departments.
Plan, direct and coordinate administrative services for offices to improve company function.
Participates in long-term planning and recruiting.
Do the Work
Oversee administrative correspondence, including cost proposals and change orders.
Plan and monitor daily operations across multiple offices.
Collaborate with management to identify administrative support needs and develop plan for execution.
Participate in management of projections, budgeting, reporting and data integrity initiatives.
Coordinate the operational sales process through contract execution.
Develop, plan, and coordinate opportunities for team building, team retreats, individual and team recognition, and other events throughout region.
Document procedures and develop training guides to provide cross-team learning opportunities for team.
Improve operational management systems, processes, and best practices.
Train new administrative staff.
Build operational strategies to keep offices functioning smoothly and efficiently.
Lead the effective transition of new offices joining firm through acquisition.
Prepare materials for reports and presentations.
Manage maintenance of file and record systems.
Manage project submittals to various municipalities, utility companies, and government agencies, as well as accompanying applications.
Communicate with clients as needed.
Success Metrics and Competencies
Ability to work both independently and within a team environment.
Ability to effectively communicate with all levels of the organization and external partners.
Highly motivated and problem-solving attitude.
Strong sense of urgency in responding to constituents.
Effective verbal and written communication skills.
Strong work ethic and commitment to quality.
Self-reliance and ability to operate independently with limited direction.
Effective working relationship with internal leaders and peers, as well as external clients.
Ability to effectively manage multiple time-sensitive tasks.
Basic understanding of financial reports and metrics.
Qualifications
Bachelor's degree preferred, or commensurate relevant work experience.
Five or more (5+) years of experience in an administrative role, including a minimum of two (2) years administrative experience in the land development industry.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Knowledge of accounting practices and report generation preferred.
Experience with proposal generation preferred.
About Bowman
Are you ready to build a career that makes a lasting impact? At Bowman, our people are at the center of everything we do. We're committed to creating an environment where employees can thrive both personally and professionally, while helping to shape the infrastructure of tomorrow.
A career at Bowman means being part of a collaborative, forward-thinking organization where innovation, inclusion, and growth are encouraged at every level. We offer competitive compensation, a supportive work environment, and benefits designed to help our employees succeed.
Our comprehensive benefits package includes:
Medical, dental, vision, life, and disability insurance
401(k) retirement savings plan with company match
Paid time off, sick leave, and paid holidays
Tuition reimbursement and professional development support
Discretionary bonuses and other performance-based incentives
Employee Assistance Program (EAP), wellness initiatives, and employee discounts
Eligibility for certain benefits may vary based on position, location, and employment status.
Physical Demands and Working Environment
Primarily indoor professional office environment which may include bright/dim light, noise, fumes, odors, and traffic.
Mobility around an office environment.
Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Occasional lifting or carrying up to 20 pounds.
Occasional pushing or pulling up to 20 pounds.
Occasional reaching outward or above shoulder.
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Job Description Disclaimer
Note: While this job description is intended to be an accurate reflection of the job requirements, it is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary at any time with or without notice.
Bowman is proud to be an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace where all employees feel valued and respected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here (https://bowman.com/wp-content/uploads/2023/11/EEO-Policy-1.pdf) . If you'd like more information on your EEO rights under the law, please click here (https://www.dol.gov/general/topic/discrimination) .
Bowman has an obligation to provide and maintain a safe, healthy, and productive environment for its employees and clients. We are committed to maintaining a drug and alcohol-free workplace.
If you have any questions about the application process, please email recruiting@bowman.com .
Bowman is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please go here: https://bowman.com/wp-content/uploads/2023/11/EEO-Policy-1.pdf. If you'd like more information on your EEO rights under the law, please go here: https://www.dol.gov/general/topic/discrimination.
