Administrative Assistant, Senior Women's Health Service Line

UPMC • Pittsburgh, PA • 1h ago

UPMC Magee-Womens Hospital is seeking a Full Time Administrative Assistant - Senior to support the Women's Health Service Line department!

This position will work daylight hours Monday through Friday. This role has hybrid flexibility with most work being completed in person. Hours are subject to change based on business needs.

Under general direction, the Senior Administrative Assistant provides varied administrative support of a complex and technical nature to single or multiple departments or a division.

Duties for this position include, but are not limited to, managing calendars, scheduling meetings, working within, and organizing department spreadsheets, assisting with PowerPoint presentations, making travel arrangements, handling some expenses, and other general support tasks.

This role is grand funded.

Responsibilities:

Provides input to presentations and other departments/supervisor work

Develops and sends correspondence on behalf of department and department head

Plans conferences for department and department head.

May also perform all responsibilities of an Administrative Assistant - Intermediate:

Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).

Maintains various accounting and budgetary records (i.e., completes expense reports).

May make travel arrangements.

Develops reports for executive or department.

High school diploma or equivalent.

Five years' experience in an increasingly responsible administrative support role.

Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software.

Ability to use applicable MS Suite products.

Working knowledge of accounting and financial principles and functions.

Previous calendar management experience is preferred.

Grant writing experience preferred.

Licensure, Certifications, and Clearances:

Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran.

UPMC

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