Office Administrator / Executive Assistant

Carter's/OshKosh • New York, NY • 52min ago

Serving the needs of all families with young children, Carter's Inc. is the largest North American apparel retailer exclusively for babies and young children, encompassing Carter's, OshKosh B'gosh, Skip*Hop and Little Planet brands. Meaningful work, constant learning, genuine people, and a community guided by core values that promote inclusion and innovation is in everything we do. There are many reasons to build your career at Carter's.

HOW YOU'LL MAKE AN IMPACT:

This role typically reports to the VP, GM Skip Hop and is based in our NYC office on-site 4 days/week (Mon-Thurs).

50%: Office Operations

Point person on all office operation needs (i.e. project/construction management, repairs, maintenance, improvements, processes), working with IT, HR and facilities

Leads project management responsibilities and on-site support of construction and other office projects as needed

Build and maintain relationships with vendors, building staff and management to ensure office safety and prompt response to office needs (fire safety, mail and delivery process, office security)

Oversees the general wellbeing of the office, maintains organization, and coordinates with relevant teams to address any issues

Maintains kitchen and office supplies including ordering and storing

Coordinate and lead any internal office moves and office set-ups for guests (specifically visiting executives)

Acts as the liaison with external cleaning service to ensure service is meeting expectations

Provide front desk reception service (greeting guests and answering phones) as needed

Manage badge and QR code process for employees and visitors

Misc. operational support to the office

Create shipping labels for all outgoing product samples and packages

Receive all incoming packages and ensures appropriate team is notified

Is the lead for all trade show sample shipments

Liaise with shipping carrier, ensures on-time arrival and pickups at destination

40%: Executive Assistant

Manage Vice President calendar including the executive office calendar between Carter's and Skip Hop teams

Plan, prioritize and organize high volume of day-to-day activities, increasing efficiency for the Vice President

Process all expenses including all executive team travel and SAP invoicing (building expenses, office supplies, cleaning services, and contractors)

Arrange meetings, coordinate special events, and prepare agendas to increase executive visibility at all levels within the organization (i.e. huddles, department meetings, town halls, coffee chats, trainings and holiday celebrations)

Coordinate with Carter's Headquarters Office in Atlanta to manage executive meetings and visits

Manage remote meetings and build relationships with Atlanta based departments

Support customer meetings, including managing food, room requirements and greeting as needed

Manage the contingent workforce process including processing contracts and managing expenses

10%: Misc. Administrative

Schedule candidate interviews (and candidate travel, as needed)

Manage and follow through on candidate expense reimbursement

Assist with planning and execution of employee engagement events

Maintain company organizational charts and employee photos

WE'D LOVE TO HEAR FROM YOU IF: Must have:

Strong organizational skills including the ability to perform and prioritize multiple tasks simultaneously with excellent attention to detail Ability to operate independently

Ability to work autonomously with minimal direction and meet deliverables in a fast-paced environment

5+ years administrative experience supporting the Vice President level

Excellent verbal and written communication skills

Strong, intermediate skills in MS Office - Word, Excel, PowerPoint and Outlook - Ability to handle confidential and sensitive information in a professional manner

Anticipates needs with a strong sense of initiative and high level of customer service

Ability to lift and/or carry up to 20+ lbs; pulling or pushing of carts and boxes when necessary

Preferred skills and experience:

Previous experience supporting a remote satellite office or consumer goods/ wholesale environment

Previous successful experience supporting a team

Domestic and international travel planning experience preferred

Strong project management skills

Creative thinking and the ability to find innovative solutions

OUR TEAM MEMBERS:

Lead Courageously: Have a strong sense of personal values that align with our Company values

Collaborates Broadly: Build cooperation, trust, and thrive in a consensus driven environment

Customer Focus: Proactively seek opportunities to leverage data and fact-based insights to serve customers and/or internal clients

Drive Growth: Set aggressive goals and implement plans precisely

Cultivates Innovation: Respectfully challenge the "we've always done it this way" mentality and explore new ways to achieve desired outcomes

MAKE A CAREER AT CARTER'S:

Career Development: Success starts from within, and we have several paths from which you can choose to enhance your career evolution. From Carter's University to Toastmasters to mentorship programs and more,

we encourage you to utilize these tools to elevate your professional prowess.

NOTE: This job description is not intended to be all-inclusive. The duties described may be changed or reassigned at the discretion of management, and the employee may be required to perform duties that are not listed in the

job description.

Carters is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, veteran status, or any other status protected by federal, state, or local law.

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