Executive Administrative Assistant

Aston Carter • Bridgewater, NJ • 3h ago

For immediate consideration, please email your resume to (fconte@astoncarter.com along with your interview availability!

About the Role

We are seeking an experienced Executive Administrative Assistant to provide advanced administrative support to the Chief Marketing Officer (CMO) in a dynamic hybrid work environment. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining professionalism and discretion.

Key Responsibilities

Manage calendars, coordinate meetings, and confirm availability for assigned teams.

Organize national and regional group meetings, including room bookings, tele/video conferencing setup, and catering arrangements.

Prepare and edit documents such as agreements, memos, correspondence, and presentations.

Oversee invoice processes for advertising and promotional activities; maintain accurate records of purchase orders and invoices.

Coordinate complex travel itineraries in compliance with corporate policies and budget guidelines.

Administer vendor credentialing programs and ensure timely responses to team requests.

Lead special projects and resolve issues related to technology, expenses, budgets, vendor invoicing, and travel.

Build and maintain strong relationships across the organization.

Essential Qualifications

5+ years of administrative experience, preferably supporting C-level executives.

Associate's or Bachelor's degree.

Ability to manage multiple priorities and support multiple teams.

Strong verbal and written communication skills.

Excellent presentation skills and ability to thrive in a matrix environment.

Job Type & Location

This is a Contract position based out of Bridgewater, NJ.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bridgewater,NJ.

Application Deadline

This position is anticipated to close on Dec 15, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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